Fixed Assets Software  

Financial Data Support Systems, Inc. 
Amortization Software Products
FASB 91 Originated Loans
FASB 91 Servicer Remittances LSBO
FASB 91 Indirect Lending Dealer Fees
FASB 91 MBS Packaged Loans
FASB 91 Merchant Cash Advances
FASB 91 Products Page
Bond  Purchasers, Effective Interest Method
Bond Purchasers,  Straight Line Method
Bond Issuers, Level Yield or Straight Line
Prepaid Expenses, Deferred Charges    
Deferred Income, Unearned Revenue
   Fixed Assets, FF&E Depreciation
Allocation to Cost Centers
Excel Worksheet Amortization
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GAAP compliant software
for Windows® 10 on a computer,
laptop and network sharing systems
powered by Microsoft Visual Studio
.NET Framework


Fixed assets, FF&E straight line depreciation software

3 price configurations ....

      Manage records.  Calculate monthly depreciation.  General ledger subsidiary listing and totals.  Journal voucher posting source document.

     Allocate expense to multiple cost centers.  General ledger posting file.  History audit recap.
     Excel conversion:  Import records and current balances to the software.  No journal adjustments.

     Internal reports.  Special processing functions.  Conversion modifications.  Other unique needs.

Scroll down for
     Price page
     Free demo which is the live software limited to 100 records you can download right now and upgrade to a permanent system

Hard to find

Free sample reports with your data ....

Send us a few sample records.
We'll return a full set of monthly reports in Excel.
Send to

Monthly depreciation and all accounting reports for  .... 
Fixed Assets
Leasehold improvements
Vehicles, accessories
Buildings, structures
Computers, networks
Security systems
Tools, machinery
Upgrade costs
Prepaid rentals
Parking area, facilities
Durable office goods
Below threshold items
Other tangible property

•  No monthly close out
•  No end of year chores
•  Post "as of" any month with "undo" for errors or omissions
•  Span calendar and fiscal years
•  Depreciation terms for 1 - 999 months
•  Other depreciation methods, date-to-date terms
•  Defer recognition to future month
•  Capture prior month(s) depreciation
•  Audit year 12 month, multi-column recap
•  Instant depreciation schedules
•  Balance sheet reconciliation
•  General ledger transaction posting file
•  Records retention
•  Adjustment screen for changes during term
•  Allocation to multiple cost centers
•  Month by month expense projections
•  Tickler review/renew date calculation
•  Windows 7, 8, 8.1 and 10 
•  PC and network sharing versions
•  1-800 and email support
•  Report filters
•  Graphing functions
•  Location reporting
•  Type classification
•  Date range reporting
•  Export records and reports to Adobe and Excel
•  User defined allocation methods
•  Enter records and/or import records
•  Paper reports or go electronic
•  Documentation, Help, Tips

Run.  Rerun.  Any time.  Any month. 
     Send to printer
     Archive in Adobe
     Export to Excel

General Ledger Posting Files for ANY general ledger system using ANY chart of accounts
     Excel (cells formatted to your data specs)
     In house, core system
     Service bureau
     JDE  (preserve leading and trailing zeroes in account numbers)
     Other general ledger systems

 Click.  Click.
 Monthly processing with a few mouse clicks.

Free demo ....  

Try the software right now.
     No registration required.
     Download a free demo from the Price page right now (scroll down to Price page).
          Run reports with our sample records.
          Add some of your own records.
     The demo is the actual software limited to 100 records and configured with common features designed to show how the software operates.

If you like the demo ....  

Evaluate the software with no restrictions.
          Request the features you want.
               We can "roll" the demo along with any records you may have added into a live system.
               No cost or obligation on your part.
               Includes email, 1-800 support.
          Use the software for a couple of months.
               On a PC
               On a network sharing device with multiple users
          Add or import all of your records.
          Run all of your reports.
          Request a journal format to update your general ledger:
               In house, core system
               Service bureau
               Multiple columns.  Dots.  Dashes.  Split values.  Trailing zeroes.  Disk file.  Worksheet.  D/C.  Signed.  (Credits).  Fixed length.  Tab delimited ....     
               We provide or create ANY format for ANY general ledger system at no additional charge.


Basic System consists of these features

Straight line depreciation and monthly reporting.

Add records in any order.
     Sort list by any column value

Book values.
     Preserve current book values or
     Software can calculate records current from original begin dates

New record:
     Capture prior months expense if set up late
     Defer depreciating to a future "in service" future month

Adjustment screen with single step entry to:
     Increase cost, such as additional charges during term
     Decrease cost, such as partial refund during term
     Change remaining term
     Write-off this month

Edit other values at any time.

Delete old records:
     Sort by book value
     Delete 0.00 book values in a single step

Terms of 1 to 999 months at the record level:
     Monthly or
     Date-to-date with partial days in first and last months

Calculation methods supported at the record level:
     Straight line 30 day financial months
     Half month convention
     Date to date actual calendar days, including half month convention
     Accelerated sum of the years digits (rule of 78's for any term)

Immediate depreciation schedule while adding or editing a record.

"2 click" monthly reporting.
     Generate a report stream with two clicks of the mouse
     No monthly close out required.

General ledger subsidiary ledger trial balance:
     Records sorted and grouped by general ledger accounts
     Separate totals for salvage value

Debit and credit Journal Voucher postings
     General ledger subtotal level or
     Individual posting for each record

Supports any chart of accounts:
     General ledger base accounts, branch, department and cost centers ....

Calculations for future time periods

New records report
     Additions for any time period, such as year to date, grouped by general ledger account

Review date
     Automatic Review/Maturity date calculation with tickler report

MySubtotals report
    Group and subtotal records by any field value

     Create selective reports using field and date filters

Add one or more of these available features ....

Import records from Excel and other spreadsheets
Automatically add records from another source to the software.
     Import dozens, hundreds or thousands of records.
     The software verifies data values are of a correct format and lists any data errors (an invalid date, for example).
     The software automatically calculates a maturity/review/tickler file reporting date.
     Current accumulated and book value for existing records can be preserved or calculated by the system.

Our clients use the import feature in a variety of ways.
     Some maintain all records in a spreadsheet and always import their entire file for accounting reports.
     Many converted all their spreadsheet records and now use the Editing screen to enter new and edit records.
     Some converted and now add (append) new records to the software, such as on a monthly basis.
          New records come to them in a file(s):
               Created at branch sites.
               From their Accounts Payable (A/P) department.

Upload posting file with journal entries to update the general ledger
Creation of a General ledger upload posting file.

File output
     Disk file plus
     Output display with ability to copy posting file columns and paste to Excel

Posting transactions can consist of
     Individual records or
     Subtotals at the general ledger account number summary level

The system comes with a standard 4 column upload format in both a disk file and for exporting to Excel.
     If a format is not already supported, we will create a format to update ANY general ledger system.  At no charge.

Additional Reporting
Type, Vendor, Location and Link fields for user defined values

     Create and retain user defined sort and subtotal values

Description files:
     General ledger account names, Type codes, Location codes, Vendor code names

     Copy reports, paste to Excel and other spreadsheets
     Format and automatically populate Excel with reports
     Format and automatically populate Adobe .pdf file

     Maintain and report individual record notes

     Graph field values
     View graph. Print. Copy data, paste to Excel and insert graph.

History Archive - Retrieve any report from any prior month
Monthly depreciation and field change activity for each record

General ledger account posting
     History Audit Reports: Changes and Postings
     Trial Balance and other reports created from a History month file

Posting History Report - [R] Reconciliation Columns

Notes History
     View and report notes for records as they existed as of the History/archived month

Edit records using Excel
Records are normally edited using the software's setup/edit screen, either one record at a time or in sequential order.
The editing screen:
          Performs data value testing
          Displays an immediate amortization schedule.

But there may be times when you'd prefer to use Excel.

This 3 step procedure allows you to:
     1) Copy the master file to a spreadsheet, such as Excel.

     2) Edit records using all of the spreadsheet functions.
               Edit records
               Add records
               Delete records
               Fill down
               Other Excel capabilities

     3) Copy records from the spreadsheet and paste back to/as the revised master file.
               The software verifies all data values and relationships, such as dates, are valid and compatible.

Allocate depreciation expense
Distribute one or more general ledger posting amounts to multiple branch, cost, revenue and other centers using one or more Allocation Methods maintained in the software.

You assign each Method a name that is meaningful to you, perhaps "SQ" to mean the Allocation Method is based on the amount of square feet occupied by a department.
Or "EMP" to allocate using the number of employees in each branch.

Each Method contains your chart of account branch numbers (or cost/revenue center numbers or ....) along with the number of units each contains, such as square feet, employee count and even your own assigned percentage. Any type of numerical values. To allocate a record, merely replace the branch portion of a general ledger account number with the Method name. The system will calculate the percentage being allocated to each branch based on number of units and create multiple posting records, each for smaller amounts that add up to the original.

User defined Alternative Recognition Methods
Consumption, Prepaid Services, Inventory Reduction, Subscriptions plus these additional recognition frequencies:
     •  Bi-monthly
     •  Quarterly
     •  Tri-annual
     •  Semi-annual
     •  Annual
     •  Irregular frequencies (e.g. take 20% in months 1 and 2, then nothing for 6 months, then 40% and 20%)
     •  Pre-determined amounts (e.g. take $10,000 in month 1, then $5,000 and then $2,000 for the rest of the year)
The system can recognize Cost based upon a count of Total Units reduced by Monthly units which are used or consumed in a given month.

Total Units might represent:
● Percent, where Total Units = 100
     Monthly Units are the percent of Cost to recognize in each month.
● Prepaid service, where Total Units might = Hours (such as 650 prepaid professional services)
     Monthly Units are the number of hours utilized or consumed.
     When the record is first entered to the system, "hours utilized" are likely to be unknown.
     Simply enter zero for Month1 Units. As "hours utilized" become known, enter the hours into the appropriate Monthly Units category.
● Inventory, where Total Units = Inventory Count (such as 2,950 widgets)
     Monthly Units are the count of inventory items removed.
     Inventory can refer to any physical count, including office supplies, such as prepaid ink cartridges and other expensive items retaining a value.
● Dollar amounts, where Total Units might = Cost
     Monthly Units are specific dollar amounts to recognize each month.
● Virtually any other type of numerical Units.

Monthly Units - Positive, negative or zero
•  Positive, to reduce Total Units remaining.
•  Negative, to increase Total Units remaining (typically to correct an error or return).
     When Monthly Units are negative:
          Remaining Units will be increased.
          Depreciation for the month will be negative.
•  0, meaning zero units were used in a month. No Depreciation will be recognized.
     Zero Monthly Units also allow Depreciation to be recognized other than monthly.
          Use zero Monthly Units to "skip" months, thus accommodating Quarterly, Bi-Monthly and other Depreciation frequencies.

  Price page and free demo  ....

Click to open and view Price page
Download a free demo from the Price page which includes:
     •  A live version of the software
     •  Sample records
     •  Run reports
     •  Add some of your records and rerun reports.   If you order the software you can keep whatever records you entered or start out fresh.

Pressed for time?
     •  Send us your existing records in an Excel file.
     •  Preserve current book values.
     •  We'll import the file, convert your records and provide a turnkey system at no additional charge.
     Request more information   or  1-800-245-8444

                                  ABOUT REPORTS

•  Include all records or use filters to select only the records you want

•  Salvage value inclusion

•  Subtotal on any value, multiple values

•  Expense, accumulated and book value columns for a single month

•  Expense, accumulated and book value columns for multiple months with separate columns for each month

•  View reports

•  Send to local or network printer

•  Depreciation expense, book values and totals.  Any month.  Any year.  Any period.

                              EXPORT DATA and REPORTS

•  Export to Excel - format and populate a worksheet with a single click

•  Archive to Adobe with a single click

                               COPY DATA and REPORTS

•  Use the Copy feature to copy and paste reports elsewhere

•  Copy also creates a Tab-Delimited text file which can be imported to other programs

Managing your records
     •  From within the software ....
               Add existing and new records using a data input screen with user assigned default values
               Instant depreciation schedule helps verify data was entered correctly
               Edit records at any time for any purpose
               Adjust a record during the depreciation term due to
                              Additional funding
                              Partial refunds
                              Early write-off
               Easily delete fully amortized records when you decide to purge the file
               No end-of-year chores, carry forward problems, file initialization ....

     •  Import records, too - several options
               Import records from a worksheet once, as a conversion
               Import all records every month
               Import new records each month

     •  Export records and reports to Excel and Adobe

First month's expense for a new record
Full and partial month recognition choices at the record level
     • Recognize entire month (default)
     • Utilize Half Month convention
     • Recognize actual remaining days in month. 9, 23, 4 ....
     • Defer recognizing until a future "in service" month
     • Include prior month(s) depreciation if the record should have been set up a month or two ago

Existing records
     •  Preserve current book values or have the software calculate them

Single step monthly processing
     •  Depreciation expense for the desired month - current, previous, other
                    Direct postings as well as branch, department, cost center accounts
     •  Subsidiary listing with subtotals for all expense and asset accounts
                    Supports any chart of accounts
                    Post to direct accounts and
                    Post to branch, department, cost center accounts
     •  Journal voucher with debit, credit column recap
                    Subtotals level or
                    At the record level
     •  Upload posting file for importing to any general ledger system

     •  Send reports to screen, local or network printer, Adobe.  Export to Excel.

     •  Find a big mistake?  Forgot to enter some records?
                    Simply fix the problem and rerun the reports.
                    Already updated the general ledger?
                              Run "Reversal" to undo.
                              Then fix the problem and rerun monthly reports.

Depreciation Methods
     •  Multiple depreciation methods assigned at the record level:
               30 day financial months (default)
               365/366 actual days in each month
               Half month convention
               Sum-of-the-years-digits for accelerated recognition up front
               Daily depreciation, days, weekly, 4-4-5, quarterly and other periods depreciation software

     •  User defined recognition methods:
               Variable monthly percentage, such as 14% the first month, 11.25% the second month ....
               Specific dollar amounts each month, such as $400 the first month, $525 the second month ....
               Inventory take-down and others, where monthly recognition is cost X (number of units consumed / total beginning units)

Depreciation Terms - Months or Days
    •  Multiple depreciation terms at the record level:
               1 month through 999 months
               Partial months
               Actual date to any date period  (e.g., March 12th to August 20th)
               Recurring amounts, fixed or variable

     •  Adjusting a term - single step procedure
               Use the record Adjustment screen to change the remaining term to any shorter or longer term

     •  Write-off a record - single step procedure
               Use the record Adjustment screen and change the remaining term to 1 month
               The system will recognize remaining book value in full

Additional reporting capabilities
     •  Reconciliation Report, Auditor's Worksheet
                    Any month.  Range of months.  Entire year.
                    Columns:  Beginning balances plus New records minus Depreciation equals Ending Balances
     •  Administrative reports with filter capabilities for internal purposes
     •  Asset location report with/without Tag numbers
     •  Tickler, review date reporting
     •  Vendor totals reporting
     •  Type, expense category reporting
     •  Consolidation totals regardless of expense account by project or purpose categories, such as IT
     •  User defined reports with subtotals at any level
     •  Expense, accumulated and book value (3 columns per month)
                    For a range of months prior or future months
                    For entire calendar or fiscal year


Retrieve old reports
     •  The system creates a historical archive file each month
     •  Run any report from any month and year at any time in the future
     •  A great tool to have during audits and examinations

Allocate (distribute) monthly expense
     •  Allocate one or more selected records
     •  Distribute depreciation expense for one or more records to multiple branch, cost center accounts
     •  Use one or multiple allocation methods

  Price page and free demo  ....

Click to open and view Price page
Download a free demo from the Price page which includes:
     •  A live version of the software
     •  Sample records
     •  Run reports
     •  Add some of your records and rerun reports.   If you order the software you can keep whatever records you entered or start out fresh.

     •  Supports any general ledger chart of accounts
     •  Creates an upload posting file for any general ledger system
     •  The software can "break apart" account numbers and place specific portions into different columns.

     •  Monthly straight line depreciation for records can be posted to direct expense accounts

     •  Allocate and distribute monthly straight line depreciation for one or multiple records to:
               Branch accounts
               Department accounts
               Cost center accounts
               Other designations

     •  Distribute depreciation expense using:
               One allocation method
               Multiple allocation methods

     •  Define your own allocation methods, such as but not limited to:
               Branch, department, cost center count wherein each receives the same expense portion.
                         Create a single record for an expense to be distributed among branches.
                         If 5 branches, each receives 1/5 of monthly depreciation expense.
               Participating branch, department, cost centers wherein only some receive a portion.
               Percentage.  Assign varying percentages to be allocated to each.
               Square feet, such as allocating to departments based upon space occupied.
               Employee count, wherein allocation is assigned based upon number of employees.
               Workstation count, allowing IT expenses to be allocated based upon assigned equipment.
               Other user defined allocation methods.

     •  A branch, department or cost center can be located anywhere within your account number.

     •  Assign an allocation method within the expense account number at the record level.
               An allocation method can be assigned to multiple records.

     •  The software replaces a method with as many branch, department, cost centers assigned to the method.
         Examples:  4000-MMMM might become 4000-0001, 4000-0002, 4000-0003 ....
                           01-MM-1655 might become 01-01-1655, 01-02-1655, 01-03-1655 ....
                           MMM8888 might become 0048888, 0078888, 0258888 ....

                                      HANDY FEATURES

An easy process to use whenever you want to clear out old records.
     •  Sort records by current Book Value.
     •  Records with a 0.00 Book Value will be at the top of the listing.
     •  Select some or all with a Book Value of 0.00.
     •  Selected records will be deleted in a single step.

Quick Totals:
Let's say you just added a bunch of new records.
Are you in balance with your general ledger?
Run Quick Totals:
     •  Select totals by Asset Accounts.
     •  Old records:  Book Value will be as of prior month end.
     •  New records:  Book Value will be Cost.
     •  The system will combine both into a single Total amount.
     •  Each Asset Account Total on the report should tie to the general ledger.

My Subtotals Report:
Generate an depreciation report as of any month.
     •  Select all records or use filters to limit which should appear on the report.
     •  Generate subtotals for up to five (5) different values.
     •  The report can include records or, for a shorter report, subtotal rows only.
Example 1:
     •  Select all records with a Begin Date on or after the 1st of the year.
     •  Sort records by Begin Month.
     •  Obtain Cost subtotals for each month. 
Example 2:
     •  Select all records with a remaining Book Value greater than $5,000.00.
     •  Sort records by Asset account.
     •  Obtain Book Value subtotals for each Asset account.

Export to Excel:
Perhaps a My Subtotals Report (above) has to be sent to someone who requested it.
While viewing it or any other report,
     •  Click a single icon to populate a worksheet.
     •  The system automatically copies all columns and rows, formats a worksheet,
         then opens an Excel file with the formatted worksheet and data.
     •  Save the Excel file under any assigned name.
     •  If applicable, send the Excel file attached to an email.

                    Options for existing records and book values
Option 1
               Preserve existing book values.
               No need for any adjusting journal entries.
Option 2
               Calculate prior and current book values.
               The software can depreciate costs from original dates.
Option 3
               Begin depreciating from an "as of" date.
               Typically the beginning of a calendar or fiscal year using prior EOY balances.

                    Options for managing records
Option 1
               Enter records directly into the software.
               An easy to use setup screen and documentation guide you.
               View an instant depreciation schedule verifying what was entered.
Option 2
               Import Excel records once.
               Import one or more worksheets as a conversion to the software.
Option 3
               Always import all records from an Excel worksheet.
               Maintain records in Excel.
               Import to the software at any time for monthly depreciation and reporting.
Option 4
               Combinations of the above.
               Enter records to the software.  Import new records from Excel.

  Fixed assets straight
  line depreciation
  •  Enter records to the software and
  •  Import records from Excel

"Thanks.  Your customer service is fantastic!  Have a great week."

Click to open and view Price page
     Try a free demo, also available on the price page
               Download the free demo right now.
     The demo is the live software and can be rolled into a permanent system.



 Client testimonials ....

  This is just a quick note to let you know that the software is up and running.
  More importantly, we love the software!
  Thank you so much for your help and we look forward to working with your company in the future.

               Hollywood, FL

  Thanks for your help today.  We imported all of our records and current balances without a problem.
  Your software is as advertised and will be most useful.
               Houston, TX

  We have been using your software for some time.
  This system has always been so easy to utilize and we really appreciate the level of detail in the reports.

               Albemarle, NC

  Thank you so much for your help.
  It’s so refreshing to talk to someone who understands! 

               Oakland, CA

  We just installed your software last month.
  The software has already saved me hours for forecasting models.
               Paducah, KY

  Your customer service is fantastic!
  Have a great week.

               Redmond, WA

Why others chose our software ....    .

•   Customizing
   The needs of most clients can be met with capabilities and features already found within the software but
   some had us write special programming, reports or export routines to meet their unique requirements

•  Expense allocation
   Selectively distribute monthly depreciation expense for a single record to multiple branch or cost center accounts

•  Reconciliation report
    Determine all changes to general ledger accounts for a month.  For entire audit year.

•  Single step adjustment screen
    Increase book value, decrease book value, change remaining term with a single entry

•  Defer depreciation to an "in service" date
    Delay recognizing an expense until a future month (also, catch up for prior months if the record wasn't set up on time)

•  Export
   Copy all reports to Excel.  Copy all records or filtered (selected) records to Excel. 

Reports ....

Full set of accounting and managerial reports:
     - Trial Balance
          Subtotals and report totals for count and amount
     - Journal Voucher
          Undo. Reverse a previously created debit/credit upload posting file
     - New records report
          For the prior month, year to date or other time period
     - Maturity/Review date report (tickler file)
          Which records will finish their term this month, next month or other time period
     - Type report by user defined codes
     - Vendor report by user defined codes
     - Record link report (aggregate records by a common purpose)
     - Alpha list of records in Description order
     - Description files to provide meaningful information at report subtotal levels:
          •  General ledger chart of account names
          • Type codes
          • Vendor codes
          • Location codes
          • Record link codes
          • Enter descriptions into the software or copy/paste from another source.
     - Apply filters, date selections and set calculation month, range of months and year end periods
     - Export reports
          Copy and paste any report to a spreadsheet
          Copy column headings, records, calculated values and subtotals

User defined reports:
     - MySubtotals report. Filter and group by selected fields on the fly.
     - MyReports. Create and retain your own commonly used reports.
     - View, print, export these reports, too.

On Demand Reports ....

Calculate depreciation results:
     As of any month or year end period
     For a range of future months
     For a historical month, range of months, entire fiscal year
     All records
     Selected records
     Select records using filters available for all fields and values
Sort and create subtotals on desired field values
     Report all records that will have a zero book value as of December 31st.
     Report all new records for the previous quarter with cost > $1,000.00.
     Report all records in three expense accounts, send report to Excel.

Direct post expense and allocate expense

Direct post:
     Monthly depreciation expense for a record is posted to a single expense account

     Monthly depreciation expense for a record can be distributed to multiple expense accounts.
          •  Allocate using different methods:
                    You define each method
                    Percentage, square feet, number of employees, workstation count ....
          •  Allocated amounts flow into the journal voucher and posting file for automatically updating the general ledger

History - Automatic data and report archiving

Automatically created History archive files.
     •  No more searching for old reports.
     •  Recall any report for any month.
     •  View and print.
     •  Export - copy an entire report to a worksheet.
     •  History allows you to go paperless.

All text changes plus monetary adjustments are maintained in activity logs.
     History tracks any changes made in Excel import files, too!

Lifetime depreciation schedules - past and projected - along with critical memo Notes.

Recall prior monthly general ledger expense and offset account postings.

History allows for reports to span multiple months.
     Copy 12 month fiscal year recap to a worksheet, email to your auditor.

Account reconciliation report - monthly, annual

Reconcile your depreciation asset accounts.  In seconds!
Reconciliation Report columns:
          Beginning balance for each record (the previous month ending balance)
          +  New record amount if the record was added during the period (Beginning balance would be zero)
          -  Depreciation expense
          -  Partial refund if an adjustment was made, funds returned
          +  Additional receipts, partial increase
          =  Ending balance
                   Column totals for all records within each asset account
Out of balance?
     Simply compare the Reconciliation Report to your general ledger asset account activity.
     Run the report for a single general ledger account or all accounts.
Reconcile a single month or range of months.
Reconcile an entire year - great when auditors want to see annual changes to your asset accounts.

How our clients handled their existing records

  •  MOST entered their records to the software database.

  •  SOME imported their records to the software database from Excel.

  •  SOME always import all of their Excel records for reporting, depreciation and general ledger processing.

  •  SOME converted existing records and continue to import new records each month from
     Excel worksheets created at branch sites.

  •  ALL were able to maintain current balances and were up and running in a short period of time.


Price page and free demo  ....

Click to open and view Price page with
     •  Prices.
     •  Evaluate the software with a free demo.
            The demo is the live software and any records added can be rolled into a permanent system.

  Customizing the software ....
Need something unique to your operation?
We wrote the software so we could modify it to meet client requirements,
typically through an import, export process:
     1)  IMPORT
               You import an Excel worksheet(s) containing your records.
               The software can modify data values.
               Perform "if this, then that" routines.
               Table lookup data assignments.
               Other requirements.
     2)  EXPORT
                Export calculations and reports to Excel.
                Export all or filtered records meeting your selection criteria.
                Modify data values during the export process.
                Specific column headings and column order.
                Other requirements you may have.

To find out more about customizing the software for your needs,
please contact us at your convenience.

Excel worksheets ....
     - Excel is not required but you can:
          •  Export records and reports to a worksheet.
          •  Import records from Excel, too.
               - Always import and depreciate a worksheet or
               - Import once and convert a worksheet to the software
                    Then enter and import new monthly records - do one, do both
               - Import your existing worksheet
                    Or use a free template comes with the software

A complete software system ....
     •  Enter records, edit records within the software.
          Import Excel, too.
               Unique option to convert worksheet records or always import and generate reports on demand.
     •  View, print, export reports.
     •  Direct post to general ledger accounts.  Allocate selected records to multiple centers.
     •  Upload posting file for any general ledger system.
          The software builds a posting file conforming to any column format, any file layout.  Undo reversal.
          Backdate entries to a prior month.

•  Data records
     - Enter, edit, add your accounting records to the software database using an input screen.
          • Immediate depreciation schedule helps verify correct entry.
          • Documentation, screen Tips, dupe function, rollover/renew ability, posting history.
          • Notes. Log reasons for changing and other critical information regarding a specific record.
     - Defer - Postpone depreciation to a future "in service" month.
     - Catch up - Include prior month(s) depreciation expense in current month when setup was late.
     - Adjustment - Single step adjustment screen simplifies partial refund, additional payment, change to remaining term or immediate write off.
     - Your existing records - Retain current balance for existing records or the software can calculate from each begin date.

•  Reports
     - Monthly depreciation report stream as of current or any previous month. Two clicks for
          • Trial balance subsidiary listing with general ledger account reconciliation totals.
          • Journal voucher posting source document with expense debit and credit offset columns.
     - Administrative and management reports, filters, sorting, detail and subtotals only level - view, print, export in seconds.
     - Recall - Generate any report for a prior month, prior year with the History archive feature. Never lose a report again.

•  General ledger
     - Supports any chart of accounts.
     - Post as:
          Direct expense and
          Allocate to multiple branch, cost center accounts using one or more allocation methods
     - Formats monthly postings as a:
          Disk file and
          Excel export. Standard worksheet format with ability to meet special column layout requirements at no extra charge
          ("break up" general ledger account into multiple columns, single or dual debit/credit columns, header row, other needs) 

Calculate straight line depreciation for ANY month (expense and book values for a previous month, current month,
future month, end of next year ....)
and ANY range of months (month by month expense and book values for any period - three months, an entire year, even longer)
at ANY time (now or "as of" now but five years down the road)
and generate ANY system report (standard, filtered, user defined)
to ANY output device (screen, printer, Excel worksheet)

•  General ledger
     -  The software creates a Journal Voucher debit and credit column source document for the above and
     -  Creates a general ledger transaction posting file
     -  Posting file descriptions can be at the
               -  Depreciation expense account subtotal level or
               -  Individual record level
               -  Supports any chart of accounts and any upload format

•  Exception handling
     -  Delay depreciation to a future month
     -  Catch up depreciation for a prior month(s)
     -  Partial refunds during term 
     -  Additional payments during term

•  Database and Excel
     -  Enter new and existing records to the software database
     -  Import new and existing records from Excel, too
     -  Depreciation terms can be from 1 to 999 months.
     -  Easy conversion
               -  Maintain your current general ledger balances or the software can calculate what they should be
               -  Be up and running with a complete system in a matter of minutes

•  Budget projections, forecasting
     -  Calculate expense Depreciation, with ending book values, for a future month, quarter, year.

•  Allocation
     -  Direct post monthly depreciation expense for a record to a single expense account or distribute to multiple expense accounts
     -  Allocate one/some/all records using user defined methods
     -  Allocate using multiple methods (percentage, square feet, number of branches, workstation count ....)
     -  Allocated records flow into the journal voucher and posting file for automatically updating the general ledger

•  Administrative reporting
     -  User defined sorting and subtotal categories.

•  Export data and calculations
     -  Copy screens and reports, paste to Excel worksheet

Click.  Click.  All monthly reports with two mouse clicks!

•  Trial Balance report for reconciling to general ledger
     Supports any general ledger chart of accounts
     Records listed in date order with depreciation calculations
     Subtotals for cost, monthly expense, accumulated and book value
     Subtotals provided for each:
          General ledger expense account including branch, department, other centers
          General ledger accumulated depreciation account
     Report totals
          View and print:
          Records and subtotals
          Subtotals only

•  Journal Voucher debit and credit column posting source document
     Posting transactions can be:
          General ledger subtotals or
          Individual records
     Transactions can be created:
          For current or a previous month
          More than once
          As reversal entries (undo)

•  General ledger posting file
     Transactions can be formatted for any general ledger system
          Upload the file to your general ledger
          Paste contents to a spreadsheet or elsewhere

•  No close out required.
     Discover an error afterward? Merely fix and rerun.

Monthly straight line depreciation expense recognition

•  Subsidiary ledger trial balance report

•  Full set of accounting reports
          Detail and summary history, audit and reconciliation
          By month.  By calendar or fiscal year

•  Span multiple years

•  Cross over EOM, EOY periods without doing anything - no close out required

•  Historical reporting
          Generate any report from any prior month at any time

•  Account reconciliation
          Compare balances and activity for one or more general ledger accounts over one or more months.
          Beginning balance, additions, depreciation, adjustments, ending balance,
          net activity.  Pinpoint any out-of-balance conditions.
          Audit schedule preparation.  Provide detail activity from one fiscal period to the next.

•  Allocation
          Post as direct expense and
          Allocate one/some/all records to multiple expense accounts - branch, cost center, department ....
                    Use a single or multiple user-defined methods

•  New records:  Exceptions
          Defer depreciating a record until a future begin date
          Catch up depreciation from a prior month(s) when not set up when it should have been

•  Depreciating records:  Adjustments during term
    Single step adjustment screen to handle changes during term
          Increase or decrease amount being depreciated  at any time
          Write off the record immediately without deleting it
          Extend or shorten a term

•  Supports multi-company operations
          Other relationships
          Same or different general ledger systems

•  Audit and examinations
          1-800 and email support
          Many of our clients are CPA and accounting firms
                    Some import and calculate files for their clients

About your existing records ....
Getting started ....
Three ways to address your existing records:
     1) Enter them directly into the software using the Editing screen.
          Afterward, enter new records using the same screen.
     2) Import Excel and other worksheet conversion data.
          Continue importing new records, too.
     3) Short on time?
          Send us a file and we'll convert your records.

Prior calculations:
     Preserve current Book Value and Accumulated.
     Or the software can recalculate everything in a consistent manner from the original date.

Import - How our clients use this feature:
     1) Most converted their spreadsheet records and now utilize the Editing screen.
     2) Some maintain all records in a spreadsheet and always import their entire file.
     3) Other clients converted, now use the Editing screen but also import new records:
     Files created at branch sites.
          Sent from their Accounts Payable (A/P) department.

Even if you inherited a junker file, your existing records can be converted to the software.
     Unique data conversion values can be incorporated, too.
     Be up and running with a solid system today!

Export, too.
     Copy any report and paste to a worksheet.
          Includes Book Value, Accumulated, Remaining Term
     Other calculated values "as of" any month.
     Copy all records.
     Use report filters to selectively choose and generate desired subtotals.

Features not found in many other systems ....
Easy to use set up screen with field entry documentation
     Plus, import data from Excel and other spreadsheets
Automatic Review/Maturity date calculation for tickler file reporting
System generated ID numbers. Or assign your own
Terms of 1 through 999 months
Maintain up to 99,999 records
     "How" the record will depreciate is displayed as data is entered
Description, date, amount and term are the only items needed
Default values create new records quickly and consistently
Copy (dupe) an existing record - only change values that differ
     ( very handy when setting up renewals )
Copy a single field value from all existing values
     • Maintain important and other information about a record
     • View, print and even include Notes on a report
     • Retrieve old Notes from a prior month History file
Edit Several
     • Walk through records while editing
     • Advance to next or previous
Multiple depreciation methods
     • Financial months
          All months have 30 days. Depreciate an item evenly over 1 thru 999 months.
     • Actual days in each month. First and last can be partial months
          Depreciate an item for the actual date to date "in-service" days.
     • Sum of the years digits
          Recognize greater amounts during earlier months, gradually taper down.
     • Non depreciating recurring expense, fixed or monthly variable
User defined codes for Vendor, Type and other reporting
     • Link records to aggregate by common purpose
     • Tables for meaningful subtotal descriptions, such as Vendor names
GAAP, AICPA, FASB compliant.

Applicable for these records and more ....
•  Fixed Assets
•  Leasehold Improvements
•  Buildings
•  FF&E
     Fixtures &
•  Vehicles and Accessories
•  Other tangible property requiring book depreciation
•  With or without salvage value
•  Maintain
     Depreciating records
     Fully depreciated records
     Disposed records with disposal date, gain/loss on sale
     Expensed records for tracking purposes

Exception handling ....
Do you ever have to ....
     Increase or decrease the amount being depreciated?
     The Adjustment Screen automatically handles additional payments and refunds.

Add a record that should have been added last month?
     Prior month expense for a record can be included with the current month.

Add a record that shouldn't begin depreciating right away?
     An alternate begin date defers depreciating to a future "in service" month.

Change a term? Write off immediately?
     The Adjustment screen automatically handles these, too.

Allocate expense to several branches or departments?
     The Allocation module distributes expense using one or more methods.

Are you ever out of balance?
     The History Audit Report shows monthly changes to each general ledger account.

Allocate monthly depreciation ....
Generally, monthly depreciation is posted directly to a general ledger expense account.
If need be, the software can create posting transactions for a single record to multiple:
     Branch, department, RC, cost center accounts.

Allocate using one or more Methods defined by you, such as:
     - Same percentage to each cost center (evenly).
     - A specific fixed percentage.
     - Varying percentage, based on:
          Workstation count, employee count, department square feet, revenue stream, asset dollars, more.
     - Which centers are to participate in an allocation Method.
     - Virtually any number of different Methods for any purpose that can be expressed numerically.

Allocating is easy:
     - Merely substitute the cost center portion of a general ledger account number with a Method.
          Cost center identifiers can be of any length.
          They can be located at the beginning, middle or end of an account number.
     - A Method can even be shared among records having different base account numbers.

Audit trail:
     The system creates a report showing how each amount was allocated.

Excel import ....
The software comes with complete record handling capabilities:
     Add, edit, delete records.
     List, sort, export and more.
     Nothing else is required to manage your data records.

Additionally, the software can import data from Excel and other spreadsheet files.
Importing allows you to add records from another source to the software.
     Import dozens, hundreds, even thousands of records.
     Import once as a conversion and/or
     Import on an ongoing basis.
          Always import your entire worksheet or
          Add new records from a file that was created at another source.
     The software verifies data values are of a correct format and lists any conflicts or errors.
          And automatically calculates a maturity/review/tickler file reporting date.
     Current accumulated and book value for existing records can be preserved or calculated by the system.

Importing a file is easy:
1) Copy an entire worksheet or highlight and select desired rows.
2) Click the Paste icon on the software's Import screen.
That's all it takes!
     An Import Table maintains worksheet Column Letter cell values.
          Example: "Description" might be your worksheet column "A" or "C" or ....
          An option switch allows you to replace all existing records or add (append) new records.
          The "Copy from" source can be an Excel worksheet, other spreadsheet program or any tab-delimited file.

History and File Archiving ....
Never lose a report again:
     • Automatic record and report archiving for retrieval at a future date
     • Review all changes made (old value, new value) to a record during its entire term
     • View and print reports for any prior month and year.
Send reports to Excel. Email requested information to your CPA/auditor.
Span fiscal year - display general ledger annual expense for each month.
     • Go Electronic!
          Monthly history files allow you to print reports only when necessary.

Price ....

Click to open and view Price page
     •  Free demo.
          Evaluate the software on your office or home computer.

Questions? 1-800-245-8444 or


Fixed Assets software for
Windows® 10 on a computer, laptop and network sharing systems
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