Fixed assets,
FF&E straight
line
depreciation
software
Import existing
Excel records.
Preserve current
book values.
Monthly
depreciation,
accounting
reports, debit
and credit
entries.
Single step
process in a
matter of
minutes.
Posting file
formatted for
your general ledger.
Import postings
as account number
subtotals or
individual
records.
Retrieve
reports for any prior month.
Generate monthly
expense history
for entire year.
Allocate/distribute/split
expense for any
record to
multiple expense
accounts using
multiple
methods.
Try the Free
Demo If you like
what you see,
we'll provide a
live system.
Evaluate the software with your records for three (3) months
at no charge.
Scroll down for
Highlights
Images
Price page
with free demo
Questions about your needs?
Call 1-800-245-8444 or
email
Support@fdssi.com
Hard to find
(including custom)
GAAP
Software
to run on a
PC,
Network sharing or
Cloud based system
supporting Windows
7,10,11
Multiple files
Need to keep some of
your records in one or
more different files?
• Subsidiary companies
• Department, divisions
• Geographic location
• Type of records
You can combine all
records into a single
file and segregate by
general ledger accounts
or
Maintain separate,
independent files for
whatever reason needed.
Monthly
depreciation,
accounting
reports and
general ledger
postings at a summary level
or individual
records
for ....
Everything needed to
maintain records and run
monthly amortization
reports.
First year license less
than $21.00 a month.
Subsequent years less
than $8.00 a month.
Overview - FAQs(click
a topic to expand/collapse)
Basic
System
Everything required by most to
manage and depreciate Fixed
Assets using the straight line
method
"2
click" monthly accounting reports
Select the desired depreciation month from a dropdown menu
Generate a report stream with two mouse clicks
View on screen. Send to local or network printer
No monthly close out required
General
ledger
subsidiary
ledger
trial
balance
Records
sorted
and
grouped
within
general
ledger
accounts.
Subtotals for each account and report:
Count
Cost
Expense
Accumulated
Book Value
Salvage Value
(Reports can also be exported to Excel available under "Additional Features", below)
Journal Voucher with debit and credit postings for
General ledger subtotal levels or
individual posting for each record
(Transactions can be formatted for uploading to the general ledger. See "Additional Features", below)
Take a full month's depreciation in the month acquired.
Or, use half month convention for first month.
Or, take a partial month. For example, acquire on the 22nd and recognize 9 days depreciation in the first month.
Monthly depreciation reporting can also produce an upload posting file suitable for importing to your general ledger system
Output consists of
Disk file plus
Ability to copy posting file columns and paste to Excel.
Posting transactions can consist of
Individual records or
Subtotals at the general ledger account number summary level
The system comes with a standard 4 column upload format in both a disk file and for exporting to Excel.
If a format is not already supported, we will create a format to update ANY general ledger system at no charge.
Expense, Accumulated and Book Values for current and future time periods
Single month or a range of months showing expense, accumulated, book value
(To run reports covering prior periods, see "Additional Features" below)
New
records
report
Additions
for any
time
period,
such as
year to
date,
grouped
by
general
ledger
account
Review date report
Automatic
Review/Maturity
date
calculation
with
tickler
report
MySubtotals report
Group and subtotal records by any field value
Filters:
Create
selective
reports
using
field
and date
filters
Supports any chart of accounts
General
ledger
base
accounts,
branch,
department
and cost
centers
....
Add and edit records using a data input screen
Add new records in any order
Documentation provided for each data value
Instant depreciation schedule helps verify monthly recognition is what is expected.
Testing for logical date and monetary values
Book values
Preserve current book values
or the software can calculate records from original
begin
dates
Eliminate headaches with new records
Capture
prior
months
expense
if set
up late
Defer
depreciating
to a
future
"in
service"
future
month
If not ready to start depreciation yet, set Term to "0"
Adjustment
screen
with
single
step
entry
to
Increase
cost,
such as
additional
charges
during
term
Decrease
cost,
such as
partial
refund
during
term
Change
remaining
term
Write-off
this
month
Edit
other
values
at any
time
Supports Salvage Value
Terms for 1 through 999 months
Calculation
methods
supported
at the
record
level
Straight
line 30
day
financial
months
Half
month
convention
Date to
date
actual
calendar
days,
including
half
month
convention
Accelerated
sum of
the
years
digits
(rule of
78's for
any
term)
A Records Listing screen displays all records
Sort records by any column value
Easily delete disposed records at your convenience
Sort records by book value
Highlight and delete selected records with 0.00 book values in a single step
Default Record
Use the Default Record to prefill commonly used data values for a new record
Change applicable values for the new record
Duplicate an existing record
Create a new record using the same values as an existing record
Change applicable values for the new record
Windows
Operates
on
laptop,
PC,
workstations,
network
sharing
devices
and
Cloud
based
systems
supporting
Windows.
Developed
in
Microsoft
.NET
Framework
Visual
Studio
within
Azure.
Macs
Operates
on Macs
with
Parallels.
Parallels
is a
third
party
app that
allows
Macs to
run
Windows
software.
Process your records
Process client records
You might also want to see "Additional Features" (below) to include:
Additional Reporting, Export reports to Excel and Adobe
Import records from Excel
Meets
requirements for
GAAP
Record
keeping,
depreciation
schedules,
subsidiary
ledger, journal
voucher, annual
recap and more.
AICPA
Many of our
clients are CPA
firms importing
client records
from Excel to
prepare monthly
financial
accounting
reports.
SOX - Sarbanes
Oxley
History
archiving (Additional Feature, below)
electronically
preserves all
reports for
recall at any
future date.
Scroll down for Price Page
You can also download a free demo from the Price page right now
The demo is a live version of the software limited to 100 records
If you obtain the software, any records you've entered can be retained
Additional Features
Include one or more of these options
now or at a later date
These export icons appear when viewing a report
"Populate Excel": Automatically format and populate Excel
with reports
"Populate Adobe": Automatically format and populate Adobe .pdf
file
Additional fields allow reporting by user defined Type, Vendor, Link values, Tag Number and Location
Generate reports with subtotals and file totals
Example: "Link code" to group some or all records having a common purpose, such as IT, regardless of expense account
Example: "Location code" to group some or all records within Location codes
Description files for
General ledger account names
Type code names
Vendor code names
Link code names
Location codes
MyReports
Create and retain user defined sort and
subtotal values
Notes
Maintain and report Notes pertaining to
individual records
Graphs
Graph field values
View graph. Print. Copy data, paste to
Excel and insert graph
Import existing records once, as a conversion
Import new records on a monthly basis
Import an entire file each month for depreciation and reporting
Automatically add records from another source to
the software.
Import dozens, hundreds or thousands of
records.
The software verifies data values are of a
correct format and lists any data errors (an
invalid date, for example).
The software automatically calculates a
maturity/review/tickler file reporting date.
Current accumulated and book value for
existing records can be preserved or calculated
by the system.
Our clients use the import feature in a variety
of ways.
Some maintain all records in a spreadsheet
and always import their entire file for
accounting reports.
Many converted all their spreadsheet
records and now use the Editing screen to enter
new and edit records.
Some converted and now add (append) new
records to the software, such as on a monthly
basis.
New records come to them in a file(s):
Created at branch sites.
From their Accounts Payable (A/P)
department.
We can also import and convert an Excel file at
no charge.
Distribute monthly expense for one or more records to multiple multiple branch, cost, revenue and
other centers using one or more Allocation
Methods maintained in the software.
Use one Method. Use many methods. Assign each Method a name that is meaningful
to you, perhaps "SQ" to mean the Allocation
Method is based on the amount of square feet
occupied by a department. Or "EMP" to allocate using the number of
employees in each branch.
Each Method contains your chart of account
branch numbers (or cost/revenue center numbers
or ....) along with the number of units each
contains, such as square feet, employee count
and even your own assigned percentage. Any type
of numerical value including "1" to allocate the same amount to each branch (if you have 6 branches, the software will allocate 1/6th to each branch).
To allocate a record,
merely replace the branch portion of a general
ledger account number with the Method name. More than one record can use the same Method.
The system will calculate the percentage being
allocated to each branch based on number of
units and create multiple posting records, each
for smaller amounts that add up to the original.
Monthly depreciation and field change activity
for each record
General ledger account posting
History Audit Reports: Changes and Postings
Create Trial Balance subsidiary listing and other reports from a History month file
Audit Reconciliation (see "Audit Recap" Topic for more detail)
Reconciliation Report with Beginning
Balances, Activity and Ending Balances from any
Begin Month through any Ending Month
Create this report for audits and examinations in a matter of seconds
Notes History
View and report notes for records as they
existed as of the History/archived month
Generate your auditor's reconciliation worksheet in a matter of seconds.
Or utilize this feature to help pinpoint an out-of-balance condition
Select a time period, typically 12 months (can also be run for other periods including a single month)
Generate a report for the requested period displaying
Beginning of period balances
Monthly activity consisting of
+ New records (cost) added during that month
including +/- Adjustments due to additional costs, partial refunds for a record
- Depreciation expense
= Ending Book Value for the month
Summary recap of all monthly activity during the period
The report can be run
For all general ledger accounts
For selected general ledger accounts or a single account
For all records or selected records only
With detail (records) and account number subtotals or subtotals only
For past and future period projections
This report is included with the History Feature
(We recommend also including the Additional Feature "Additional Reporting" for exporting reports to Excel)
Records are normally edited using the software's
setup/edit screen, either one record at a time
or in sequential order.
The editing screen:
Performs data value testing
Displays an immediate depreciation
schedule
But there may be times when you'd prefer to use
Excel.
This 3 step option allows you to:
1) Copy the master file to a spreadsheet,
such as Excel.
2) Edit records using all of the
spreadsheet functions.
Edit records
Add records
Delete records
Fill down
Sort
Other Excel capabilities
3) Copy records from the spreadsheet and
paste back to/as the revised master file.
The software verifies all data
values and relationships, such as dates, are
valid and compatible.
Odd periods
• Irregular frequencies (e.g. take 20% in
months 1 and 2, then nothing for 6 months, then
40% and 20%)
• Pre-determined amounts (e.g. take
$10,000 in month 1, then $5,000 and then $2,000
each month for remainder of term)
• Send depreciation schedule to person
requesting the above and verify results
Consumption
Recognize bulk items, such as ink
cartridges, stationery, marketing material and
other prepaid inventory based upon each month's
consumption (or zero).
Monthly expense = consumption
count / original inventory count * Cost.
Book value corresponds to
remaining inventory count (also provided by the
software).
Remaining terms can be shortened
if inventory is exhausted beforehand.
Remaining terms can be lengthened
to account for a remaining inventory.
Also applicable for retainers and other
prepaids where monthly usage is unknown at setup
time. Enter as it becomes known.
Consumption can be entered as count,
hours (e.g. professional retainer), percentages,
dollar amounts, other numerical units.
We can modify the software to meet specific needs
Please contact us at 1-800-245-8444 to discuss any special requirements you have
• No
monthly close
out
• No end of year
chores
• Post "as
of" any month with "undo" for errors or omissions
• Span calendar and fiscal years
• Depreciation
terms for
1 - 999 months
• Other
depreciation
methods, date-to-date
terms
• Defer recognition to future month
• Capture prior month(s) depreciation
• Audit year 12 month,
multi-column recap
• Instant depreciation schedules
• Balance sheet reconciliation
• General
ledger transaction posting
file
• Records
retention
• Adjustment
screen for changes
during term
• Allocation to multiple cost centers
• Month by month expense projections
• Tickler
review/renew
date calculation
• Windows 7, 8,
8.1 and 10
• PC and
network sharing versions
• 1-800
and email
support
• Report
filters
• Graphing
functions
• Location reporting
• Type
classification
• Date
range reporting
• Export records
and reports to Adobe and
Excel
• User defined
allocation methods
• Enter
records and/or import
records
• Paper reports or
go electronic
•
Documentation,
Help, Tips
Reports
Run.
Rerun.
Any
time.
Any
month.
View
Send to printer
Archive in Adobe
Export to Excel
General Ledger
Posting Files for ANY
general ledger
system using ANY
chart of
accounts
Excel (cells formatted to your data specs)
In house, core system
Service bureau
Fiserv
Quickbooks
JDE (preserve leading and trailing zeroes in
account numbers)
SAGE
Other
general ledger
systems
Basic
System
consists
of these
features
Records:
Straight
line
depreciation
and
monthly
reporting.
Add
records
in any
order.
Sort
list by
any
column
value
Book
values.
Preserve current book values or
Software can calculate records current from original
begin
dates
New
record:
Capture
prior
months
expense
if set
up late
Defer
depreciating
to a
future
"in
service"
future
month
Adjustment
screen
with
single
step
entry
to:
Increase
cost,
such as
additional
charges
during
term
Decrease
cost,
such as
partial
refund
during
term
Change
remaining
term
Write-off
this
month
Edit
other values
at any
time.
Delete
old
records:
Sort by
book
value
Delete
0.00
book
values
in a
single
step
Terms of
1 to 999
months
at the
record
level:
Monthly
or
Date-to-date
with
partial
days in
first
and last
months
Calculation
methods
supported
at the
record
level:
Straight
line 30
day
financial
months
Half
month
convention
Date to
date
actual
calendar
days,
including
half
month
convention
Accelerated
sum of
the
years
digits
(rule of
78's for
any
term)
Immediate
depreciation
schedule
while
adding
or
editing
a
record.
Reports:
"2
click"
monthly
reporting.
Generate
a report
stream
with two
clicks
of the
mouse
No
monthly
close
out
required.
General
ledger
subsidiary
ledger
trial
balance:
Records
sorted
and
grouped
by
general
ledger
accounts
Separate
totals
for
salvage
value
Debit
and
credit
Journal
Voucher
postings
General
ledger
subtotal
level or
Individual
posting
for each
record
Supports
any
chart of
accounts:
General
ledger
base
accounts,
branch,
department
and cost
centers
....
Calculations
for
future
time
periods
New
records
report
Additions
for any
time
period,
such as
year to
date,
grouped
by
general
ledger
account
Review
date
Automatic
Review/Maturity
date
calculation
with
tickler
report
MySubtotals
report
Group
and
subtotal
records
by any
field
value
Filters:
Create
selective
reports
using
field
and date
filters
Modular
pricing.
Add one
or more
of these
available
features
....
Import
records
from
Excel
and
other
spreadsheets
Automatically
add
records
from
another
source
to the
software.
Import
dozens,
hundreds
or
thousands
of
records.
The
software
verifies
data
values
are of a
correct
format
and
lists
any data
errors
(an
invalid
date,
for
example).
The
software
automatically
calculates
a
maturity/review/tickler
file
reporting
date.
Current
accumulated
and book
value
for
existing
records
can be
preserved
or
calculated
by the
system.
Our
clients
use the
import
feature
in a
variety
of ways.
Some
maintain
all
records
in a
spreadsheet
and
always
import
their
entire
file for
accounting
reports.
Many
converted
all
their
spreadsheet
records
and now
use the
Editing
screen
to enter
new and
edit
records.
Some
converted
and now
add
(append)
new
records
to the
software,
such as
on a
monthly
basis.
New
records
come to
them in
a
file(s):
Created
at
branch
sites.
From
their
Accounts
Payable
(A/P)
department.
Upload
posting
file
with
journal
entries
to
update
the
general
ledger
Creation
of a
General
ledger
upload
posting
file.
File
output
Disk
file
plus
Output
display
with
ability
to copy
posting
file
columns
and
paste to
Excel
Posting
transactions
can
consist
of
Individual
records
or
Subtotals
at the
general
ledger
account
number
summary
level
The
system
comes
with a
standard
4 column
upload
format
in both
a disk
file and
for
exporting
to
Excel.
If a
format
is not
already
supported,
we will
create a
format
to
update
ANY
general
ledger
system.
At no
charge.
Additional
Reporting
Type,
Vendor,
Location
and Link
fields
for user
defined
values
MyReports:
Create
and
retain
user
defined
sort and
subtotal
values
Description
files:
General
ledger
account
names,
Type
codes,
Location
codes,
Vendor
code
names
Export:
Copy
reports,
paste to
Excel
and
other
spreadsheets
Format
and
automatically
populate
Excel
with
reports
Format
and
automatically
populate
Adobe
.pdf
file
Notes:
Maintain
and
report
individual
record
notes
Graphs
Graph
field
values
View
graph.
Print.
Copy
data,
paste to
Excel
and
insert
graph.
History
Archive
-
Retrieve
any
report
from any
prior
month
Monthly
depreciation
and
field
change
activity
for each
record
General
ledger
account
posting
History
Audit
Reports:
Changes
and
Postings
Trial
Balance
and
other
reports
created
from a
History
month
file
Posting
History
Report -
[R]
Reconciliation
Columns
Notes
History
View and
report
notes
for
records
as they
existed
as of
the
History/archived
month
Edit
records
using
Excel
Records
are
normally
edited
using
the
software's
setup/edit
screen,
either
one
record
at a
time or
in
sequential
order.
The
editing
screen:
Performs
data
value
testing
Displays
an
immediate
depreciation
schedule.
But
there
may be
times
when
you'd
prefer
to use
Excel.
This 3
step
procedure
allows
you to:
1)
Copy the
master
file to
a
spreadsheet,
such as
Excel.
2)
Edit
records
using
all of
the
spreadsheet
functions.
Edit
records
Add
records
Delete
records
Fill
down
Sort
Other
Excel
capabilities
3)
Copy
records
from the
spreadsheet
and
paste
back
to/as
the
revised
master
file.
The
software
verifies
all data
values
and
relationships,
such as
dates,
are
valid
and
compatible.
Allocate
depreciation
expense
Distribute
one or
more
general
ledger
posting
amounts
to
multiple
branch,
cost,
revenue
and
other
centers
using
one or
more
Allocation
Methods
maintained
in the
software.
You
assign
each
Method a
name
that is
meaningful
to you,
perhaps
"SQ" to
mean the
Allocation
Method
is based
on the
amount
of
square
feet
occupied
by a
department.
Or "EMP"
to
allocate
using
the
number
of
employees
in each
branch.
Each
Method
contains
your
chart of
account
branch
numbers
(or
cost/revenue
center
numbers
or ....)
along
with the
number
of units
each
contains,
such as
square
feet,
employee
count
and even
your own
assigned
percentage.
Any type
of
numerical
values.
To
allocate
a
record,
merely
replace
the
branch
portion
of a
general
ledger
account
number
with the
Method
name.
The
system
will
calculate
the
percentage
being
allocated
to each
branch
based on
number
of units
and
create
multiple
posting
records,
each for
smaller
amounts
that add
up to
the
original.
User
defined
Alternative
Recognition
Methods
Consumption,
Prepaid
Services,
Inventory
Reduction,
Subscriptions
plus
these
additional
recognition
frequencies:
•
Bi-monthly
•
Quarterly
•
Tri-annual
•
Semi-annual
•
Annual
•
Irregular
frequencies
(e.g.
take 20%
in
months 1
and 2,
then
nothing
for 6
months,
then 40%
and 20%)
•
Pre-determined
amounts
(e.g.
take
$10,000
in month
1, then
$5,000
and then
$2,000
for the
rest of
the
year)
The
system
can
recognize
Cost
based
upon a
count of
Total
Units
reduced
by
Monthly
units
which
are used
or
consumed
in a
given
month.
Total
Units
might
represent:
●
Percent,
where
Total
Units =
100
Monthly
Units
are the
percent
of Cost
to
recognize
in each
month.
●
Prepaid
service,
where
Total
Units
might =
Hours
(such as
650
prepaid
professional
services)
Monthly
Units
are the
number
of hours
utilized
or
consumed.
When the
record
is first
entered
to the
system,
"hours
utilized"
are
likely
to be
unknown.
Simply
enter
zero for
Month1
Units.
As
"hours
utilized"
become
known,
enter
the
hours
into the
appropriate
Monthly
Units
category.
●
Inventory,
where
Total
Units =
Inventory
Count
(such as
2,950
widgets)
Monthly
Units
are the
count of
inventory
items
removed.
Inventory
can
refer to
any
physical
count,
including
office
supplies,
such as
prepaid
ink
cartridges
and
other
expensive
items
retaining
a value.
● Dollar
amounts,
where
Total
Units
might =
Cost
Monthly
Units
are
specific
dollar
amounts
to
recognize
each
month.
●
Virtually
any
other
type of
numerical
Units.
Monthly
Units -
Positive,
negative
or zero
•
Positive,
to
reduce
Total
Units
remaining.
•
Negative,
to
increase
Total
Units
remaining
(typically
to
correct
an error
or
return).
When
Monthly
Units
are
negative:
Remaining
Units
will be
increased.
Depreciation
for the
month
will be
negative.
• 0,
meaning
zero
units
were
used in
a month.
No
Depreciation
will be
recognized.
Zero
Monthly
Units
also
allow
Depreciation
to be
recognized
other
than
monthly.
Use zero
Monthly
Units to
"skip"
months,
thus
accommodating
Quarterly,
Bi-Monthly
and
other
Depreciation
frequencies.
Price page and free demo ....
PRICE PAGE
and FREE DEMO
Click to open and view
Price page
Download a free demo from the Price page which
includes:
• A live version of the software
• Sample records
• Run reports
• Add some of your records and rerun reports.
If you order the software you can keep whatever
records you entered or start out fresh.
Questions about your needs?
Call 1-800-245-8444 or
email
Support@fdssi.com
Sample
Reports
Packet
Request
a free
software
overview
containing:
Sample
reports
Screen
images
Price
Mention
any
"must
have"
features
and
we'll
include
them
with the
samples.
• Include all records or
use filters to select only the
records you want
• Salvage value inclusion
•
Subtotal on any value, multiple
values
• Expense, accumulated and book value
columns for a single month
• Expense, accumulated and book value
columns for multiple months with separate
columns for each month
• View reports
• Send to local or network printer
• Depreciation expense, book values and totals. Any month. Any year.
Any period.
EXPORT
DATA and
REPORTS
• Export to Excel - format and populate a
worksheet with a single click
•
Archive to Adobe with a single
click
COPY
DATA and REPORTS
• Use the Copy feature to copy and paste
reports elsewhere
• Copy also creates a Tab-Delimited text
file which can be imported to other programs
Managing your records •
From within the software ....
Add existing
and new records using a data input screen with
user assigned default values
Instant depreciation schedule helps
verify data was entered correctly
Edit records at any time for any purpose
Adjust a record during the depreciation term
due to
Additional funding
Partial refunds
Early write-off
Easily delete fully depreciated records
when you decide to purge the file
No end-of-year chores, carry forward
problems, file initialization ....
• Import records, too - several options
Import records from a
worksheet once, as a conversion
Import all records every month
Import new records each month
• Export records and reports to Excel and Adobe
First
month's expense for a new record
Full and partial month recognition
choices at the record level
• Recognize entire month (default)
• Utilize Half Month convention
• Recognize actual remaining days in month. 9, 23, 4
....
• Defer recognizing until a future "in service" month
• Include prior month(s) depreciation if the record
should have been set up a month or two
ago
Existing records
• Preserve current
book values or have the software
calculate them
Single step monthly processing
• Depreciation expense for
the desired month - current, previous,
other
Direct postings as well as
branch, department, cost center
accounts
• Subsidiary listing with
subtotals for all expense and asset
accounts
Supports any chart
of accounts
Post to direct accounts and
Post to branch, department, cost center
accounts
• Journal voucher with debit,
credit column recap
Subtotals level or
At the record level
• Upload posting file for
importing to any
general ledger system
• Send reports to
screen, local or network printer,
Adobe. Export to Excel.
• Find a big mistake? Forgot
to enter some records?
Simply fix the problem and rerun the
reports.
Already updated the general ledger?
Run "Reversal" to undo.
Then fix the problem and rerun monthly
reports.
•
User defined recognition methods:
Variable monthly percentage,
such as 14% the first month,
11.25% the second month ....
Specific dollar amounts each month, such as $400
the first month, $525 the second
month ....
Inventory take-down and
others, where monthly recognition is
cost X (number of units consumed / total
beginning units)
Depreciation Terms - Months or Days
• Multiple depreciation
terms at the record level:
1 month through 999 months
Partial months
Actual date to any date
period (e.g., March 12th to August
20th)
Recurring amounts, fixed
or variable
• Adjusting a term - single step procedure
Use the record Adjustment screen to
change the remaining term to any shorter
or longer term
• Write-off a record - single step procedure
Use the record Adjustment screen and
change the remaining term to 1 month
The system will recognize remaining book
value in full
Additional reporting capabilities
• Reconciliation Report,
Auditor's Worksheet
Any month. Range of months.
Entire year.
Columns: Beginning balances plus
New records minus Depreciation equals
Ending Balances
• Administrative reports with filter
capabilities for internal purposes
• Asset location report with/without Tag numbers
• Tickler, review date reporting
• Vendor totals reporting
• Type, expense category reporting
• Consolidation totals regardless of expense
account by project or purpose categories, such
as IT
• User defined reports with subtotals at any
level
• Expense, accumulated and book
value (3 columns per month)
For a
range of months prior or future months
For entire calendar
or fiscal year
Retrieve old reports
• The system creates a
historical archive file each
month
• Run any report from any month and year at any
time in the future
• A great tool to have during audits and
examinations
Allocate (distribute) monthly expense
• Allocate
one or more selected records
• Distribute depreciation expense for one or more records to multiple branch, cost
center accounts
• Use one or multiple allocation
methods
Price page and free demo ....
PRICE PAGE
and FREE DEMO
Click to open and view
Price page
Download a free demo from the Price page which
includes:
• A live version of the software
• Sample records
• Run reports
• Add some of your records and rerun reports.
If you order the software you can keep whatever
records you entered or start out fresh.
GENERAL
LEDGER
• Supports any general ledger chart of accounts
• Creates an upload posting file for any general
ledger system
• The software can "break apart" account numbers
and place specific portions into different
columns.
DIRECT
POSTING
• Monthly straight line depreciation for records can be posted
to direct expense accounts
ALLOCATION
COST ACCOUNTING
• Allocate and distribute monthly straight line
depreciation
for one or multiple records to:
Branch accounts
Department accounts
Cost center accounts
Other designations
• Define your own allocation methods, such as but
not limited to:
Branch, department, cost center count wherein
each receives the same expense portion.
Create a single record for an expense to be
distributed among branches.
If 5 branches, each receives 1/5 of monthly
depreciation expense.
Participating branch, department, cost centers
wherein only some receive a portion.
Percentage. Assign varying percentages to
be allocated to each.
Square feet, such as allocating to departments
based upon space occupied.
Employee count, wherein allocation is assigned
based upon number of employees.
Workstation count, allowing IT expenses to be
allocated based upon assigned equipment.
Other user defined allocation methods.
• A branch, department or cost center can be
located anywhere within your account number.
• Assign an allocation method within the expense
account number at the record level.
An allocation method can be assigned to multiple
records.
• The software replaces a method with as many
branch, department, cost centers assigned to the
method.
Examples: 4000-MMMM might
become 4000-0001, 4000-0002, 4000-0003 ....
01-MM-1655 might become 01-01-1655, 01-02-1655,
01-03-1655 ....
MMM8888 might become 0048888, 0078888, 0258888
....
HANDY
FEATURES
Delete:
An easy process to use whenever you want to
clear out old records.
• Sort records by current Book Value.
• Records with a 0.00 Book Value will be at the
top of the listing.
• Select some or all with a Book Value of 0.00.
• Selected records will be deleted in a single step.
Quick
Totals:
Let's say you just added a bunch of new records.
Are you in balance with your general ledger?
Run Quick Totals:
• Select totals by Asset Accounts.
• Old records: Book Value will be as of
prior month end.
• New records: Book Value will
be Cost.
• The system will combine both into a single
Total amount.
• Each Asset Account Total on the report
should tie to the general ledger.
My
Subtotals Report:
Generate an depreciation report as of any
month.
• Select all records or use filters to limit
which should appear on the report.
• Generate subtotals for up to five (5) different
values.
• The report can include records or, for a
shorter report, subtotal rows only.
Example 1:
• Select all records with a Begin Date on or
after the 1st of the year.
• Sort records by Begin Month.
• Obtain Cost subtotals for each month.
Example 2:
• Select all
records with a remaining Book Value greater than
$5,000.00.
• Sort records by Asset account.
• Obtain Book Value subtotals for each
Asset account.
Export to
Excel:
Perhaps a My Subtotals Report (above) has to be
sent to someone who requested it.
While viewing it or any other report,
• Click a single icon to populate a worksheet.
• The system automatically copies all columns and
rows, formats a worksheet,
then opens an Excel file with
the
formatted worksheet and data.
• Save the Excel file under any assigned name.
• If applicable, send the Excel file attached to
an email.
Options for existing
records and book values
Option 1
Preserve existing book values.
No need for any adjusting journal entries.
Option 2
Calculate prior and current book values.
The software can
depreciate costs
from original dates.
Option 3
Begin depreciating from an "as of" date.
Typically the beginning of a
calendar or fiscal year using prior EOY balances.
Options for
managing records
Option 1
Enter records directly into the software.
An easy to use setup screen
and documentation guide you.
View an instant depreciation schedule verifying
what was entered.
Option 2
Import Excel records once.
Import one or more worksheets as a conversion to the
software.
Option 3
Always import all records from an Excel
worksheet.
Maintain records in Excel.
Import to the
software at any time for monthly depreciation
and reporting.
Option 4
Combinations of the above.
Enter records to the software. Import new
records from Excel.
Fixed assets straight
line depreciation
• Enter records to the software and
• Import records from Excel
"Thanks. Your customer service is fantastic! Have a great week."
Washington
PRICE PAGE
and FREE DEMO
Click to open and view
Price page
Try a free demo, also available on the
price page
Download the free demo right now.
The demo is the live software and can be rolled into a permanent system.
Client testimonials ....
This is just a quick note to let you know that the software is up and running.
More importantly, we love the software!
Thank you so much for your help and we look forward to working with your company in the future.
Hollywood, FL
Thanks for your help today. We imported all of our records and
current balances without a problem. Your software is as advertised and will be most useful.
Houston, TX
We have been using your software for some time.
This system has always been so easy to utilize and we really appreciate the level of detail in the reports.
Albemarle, NC
Thank you so much for your help.
It’s so refreshing to talk to someone who understands!
Oakland,
CA
We just installed your software last month. The software has already saved me hours for forecasting models.
Paducah, KY
Thanks.
Your customer service is fantastic!
Have a great week.
Redmond, WA
Why
others chose our software ....
.
•
Customizing
The needs of most
clients can be met with
capabilities and
features already found
within the software but
some had us write special programming, reports or export routines
to meet their unique
requirements
• Expense
allocation
Selectively distribute monthly
depreciation expense for a single record to
multiple branch or cost center
accounts
•
Reconciliation report
Determine all changes
to general ledger accounts for a
month. For entire audit
year.
•
Single step adjustment screen
Increase book
value, decrease book value,
change remaining term with a
single entry
•
Defer depreciation to an "in
service" date
Delay recognizing an expense until a future month (also,
catch up for prior months if the
record wasn't set up on time)
• Export
Copy all reports to
Excel. Copy all records or
filtered (selected) records to Excel.
Reports ....
Full set of
accounting and
managerial
reports:
- Trial Balance
Subtotals and
report totals
for count and
amount
- Journal
Voucher
Undo. Reverse a
previously
created
debit/credit
upload posting
file
- New records
report
For the prior
month, year to
date or other
time period
-
Maturity/Review
date report
(tickler file)
Which records
will finish
their term this
month, next
month or other
time period
- Type report
by user defined
codes
- Vendor report
by user defined
codes
- Record link
report
(aggregate
records by a
common purpose)
- Alpha list of
records in
Description
order
- Description
files to provide
meaningful
information at
report subtotal
levels:
•
General ledger
chart of account
names
• Type codes
• Vendor codes
• Location codes
• Record link
codes
• Enter
descriptions
into the
software or
copy/paste from
another source.
- Apply
filters, date
selections and
set calculation
month, range of
months and year
end periods
- Export
reports
Copy and paste
any report to a
spreadsheet
Copy column
headings,
records,
calculated
values and
subtotals
User defined
reports:
- MySubtotals
report. Filter
and group by
selected fields
on the fly.
- MyReports.
Create and
retain your own
commonly used
reports.
- View, print,
export these
reports, too.
On
Demand Reports
....
Calculate
depreciation results:
As of any month
or year end
period
For a range of
future months
For a
historical
month, range of
months, entire
fiscal year
Include:
All records
Selected
records
Select records
using filters
available for
all fields and
values
Sort and create
subtotals on
desired field
values
Examples:
Report all
records that
will have a zero
book value as of
December 31st.
Report all new
records for the
previous quarter
with cost >
$1,000.00.
Report all
records in three
expense
accounts, send
report to Excel.
Direct post expense and allocate
expense
Direct post:
Monthly depreciation expense for a record is posted to
a single expense account
Allocation:
Monthly depreciation expense for a record can be
distributed to
multiple expense accounts.
• Allocate using
different methods:
You define each method
Percentage, square feet, number of
employees,
workstation count ....
• Allocated amounts flow into the journal voucher and posting file for automatically updating the general ledger
History
- Automatic data
and report
archiving
Automatically
created History
archive files.
• No more
searching for
old reports.
• Recall
any report for
any month.
• View
and print.
• Export
- copy an entire
report to a
worksheet.
• History
allows you to go
paperless.
All text changes
plus monetary
adjustments are
maintained in
activity logs.
History tracks
any changes made
in Excel import
files, too!
Lifetime
depreciation
schedules - past
and projected -
along with
critical memo
Notes.
Recall prior monthly
general ledger
expense and
offset account
postings.
History allows
for reports to
span multiple
months.
Copy 12 month
fiscal year
recap to a
worksheet, email
to your auditor.
Account
reconciliation report - monthly, annual
Reconcile your depreciation asset accounts. In seconds!
Reconciliation Report columns:
Beginning balance for
each record (the previous month ending balance)
+ New record amount if the record was added during the period (Beginning balance would be zero)
-
Depreciation expense
- Partial refund if an adjustment was made, funds returned
+ Additional receipts, partial increase
= Ending balance
Column totals for all records within each
asset account
Out of balance?
Simply compare the Reconciliation Report to your general ledger
asset account activity.
Run the report for a single general ledger account or
all accounts.
Reconcile a single month or range of months.
Reconcile an entire year - great when auditors want to see annual changes to your
asset accounts.
How our clients handled their
existing records
• MOST entered their records to the software database.
• SOME imported their records to the software database from Excel.
• SOME always import all of their Excel records for reporting,
depreciation and general ledger processing.
• SOME converted existing records and continue to import new records each month from
Excel worksheets created at branch sites.
• ALL were able to maintain current balances and were up and running in a short period of time.
Price page and free demo ....
Click to open and view Price
page with
• Prices.
• Evaluate the software
with a free demo.
The demo is the live software and any records added can be rolled into a permanent system.
Customizing the
software ....
Need
something
unique
to your
operation?
We wrote
the
software
so we
could
modify it
to meet
client
requirements,
typically
through an import, export process:
1) IMPORT
You import an Excel worksheet(s) containing your records.
The software can modify
data
values.
Perform "if this, then
that"
routines.
Table lookup data assignments.
Other requirements.
2) EXPORT
Export calculations and reports to
Excel.
Export all or
filtered
records
meeting
your
selection
criteria.
Modify data values
during
the
export
process.
Specific column headings and column order.
Other requirements
you may
have.
To find
out more
about
customizing
the
software
for your
needs,
please contact us at your convenience.
Excel
worksheets ....
- Excel is not
required but you
can:
• Export records
and reports to a
worksheet.
• Import records
from Excel, too.
- Always import
and depreciate a
worksheet or
- Import once
and convert a
worksheet to the
software
Then enter and
import new
monthly records
- do one, do
both
- Import your
existing
worksheet
Or use a
free template
comes with the
software
A
complete
software system
....
• Enter records,
edit records
within the
software.
Import Excel,
too.
Unique
option to convert
worksheet
records or
always import
and generate
reports on
demand.
• View, print,
export reports.
• Direct post
to general
ledger accounts. Allocate
selected records to
multiple
centers.
• Upload posting
file for any
general ledger
system.
The software
builds a posting
file conforming
to any
column format,
any file layout. Undo
reversal.
Backdate entries
to a prior
month.
•
Data records
- Enter, edit,
add your
accounting
records to the
software
database using
an input screen.
• Immediate
depreciation
schedule helps
verify correct
entry.
• Documentation,
screen Tips,
dupe function,
rollover/renew
ability, posting
history.
• Notes. Log
reasons for
changing and
other critical
information
regarding a
specific record.
- Defer -
Postpone
depreciation to
a future "in
service" month.
- Catch up -
Include prior
month(s)
depreciation
expense in
current month
when setup was
late.
- Adjustment -
Single step
adjustment
screen
simplifies
partial refund,
additional
payment, change
to remaining
term or
immediate write
off.
- Your existing
records - Retain
current balance
for existing
records or the
software can
calculate from
each begin date.
•
Reports
- Monthly
depreciation
report stream as
of current or
any previous
month. Two
clicks for
• Trial balance
subsidiary
listing with
general ledger
account
reconciliation
totals.
• Journal
voucher posting
source document
with expense
debit and credit
offset columns.
-
Administrative
and management
reports,
filters,
sorting, detail
and subtotals
only level -
view, print,
export in
seconds.
- Recall -
Generate any
report for a
prior month,
prior year with
the History
archive feature.
Never lose a
report again.
•
General ledger
- Supports any
chart of
accounts.
- Post as:
Direct expense
and
Allocate to
multiple branch,
cost center
accounts using
one or more
allocation
methods
- Formats
monthly postings
as a:
Disk file and
Excel export.
Standard
worksheet format
with ability to
meet special
column layout
requirements at
no extra charge
("break up"
general ledger
account into
multiple
columns, single
or dual
debit/credit
columns, header
row, other
needs)
Calculate
straight line
depreciation for
ANY month
(expense and
book values for
a previous
month, current
month,
future
month, end of
next year ....)
and ANY
range of months
(month by month
expense and book
values for any
period - three
months, an
entire year,
even longer) at ANY
time
(now or "as of"
now but five
years down the
road)
and
generate ANY
system report
(standard,
filtered, user
defined)
to ANY
output device
(screen,
printer, Excel
worksheet)
• General ledger
- The software creates a Journal Voucher debit and credit column source document for the above and
- Creates a general ledger transaction posting file
- Posting file descriptions can be at the
- Depreciation expense account subtotal level or
- Individual record level - Supports any chart of accounts and any upload format
• Exception handling
- Delay depreciation to a future month
- Catch up depreciation for a prior month(s) - Partial refunds during term
- Additional payments during term
• Database and Excel
- Enter new and existing records to the software database
- Import new and existing records from Excel, too
- Depreciation terms can be from 1 to 999 months.
- Easy conversion
- Maintain your current general ledger balances or the software can calculate what they should be
- Be up and running with a complete system in a matter of minutes
• Budget projections, forecasting
- Calculate expense Depreciation, with ending book values, for a future month, quarter, year.
• Allocation
- Direct post monthly depreciation expense for a record to a single expense account or distribute to multiple expense accounts
- Allocate one/some/all records using user defined methods
- Allocate using multiple methods (percentage, square feet, number of branches, workstation count ....)
- Allocated records flow into the journal voucher and posting file for automatically updating the general ledger
• Administrative reporting
- User defined sorting and subtotal categories.
• Export data and calculations
- Copy screens and reports, paste to Excel worksheet
Click.
Click. All
monthly reports
with two mouse
clicks!
• Trial
Balance report
for reconciling
to general
ledger
Supports any
general ledger
chart of
accounts
Records listed
in date order
with
depreciation
calculations
Subtotals for
cost, monthly
expense,
accumulated and
book value
Subtotals
provided for
each:
General ledger
expense account
including
branch,
department,
other centers
General ledger
accumulated
depreciation
account
Report totals
View and print:
Records and
subtotals
Subtotals only
• Journal
Voucher debit
and credit
column posting
source document
Posting
transactions can
be:
General ledger
subtotals or
Individual
records
Transactions
can be created:
For current or a
previous month
More than once
As reversal
entries (undo)
• General
ledger posting
file
Transactions
can be formatted
for any general
ledger system
Upload the file
to your general
ledger
Paste contents
to a spreadsheet
or elsewhere
• No close
out required.
Discover an
error afterward?
Merely fix and
rerun.
Monthly straight line depreciation expense recognition
• Subsidiary ledger trial balance report
• Full set of accounting reports
Detail and summary history, audit and reconciliation
By month. By calendar or fiscal year
• Span multiple years
• Cross over EOM, EOY periods without doing anything - no close out required
• Historical reporting
Generate any report from any prior month at any time
• Account reconciliation
Compare balances and activity for one or more general ledger accounts over one or more months.
Beginning balance, additions, depreciation, adjustments, ending balance,
net activity. Pinpoint any out-of-balance conditions.
Audit schedule preparation. Provide detail activity from one fiscal period to the next.
• Allocation
Post as direct expense and
Allocate one/some/all records to multiple expense accounts - branch, cost center, department ....
Use a single or multiple user-defined methods
• New records: Exceptions
Defer
depreciating a record until a future begin date
Catch up
depreciation from a prior month(s) when not set up when
it should have been
• Depreciating
records: Adjustments during term
Single step adjustment screen to handle changes
during term
Increase or decrease
amount being depreciated at any time
Write off the record immediately without deleting it
Extend
or shorten a term
• Supports multi-company operations
Parent
Subsidiaries
Other relationships
Same or different general ledger systems
• Audit and examinations
1-800 and email support
Many of our clients are CPA and
accounting firms
Some import and calculate files for their clients
About
your existing
records ....
Getting started
....
Three ways to
address your
existing
records:
1) Enter them
directly into
the software
using the
Editing screen.
Afterward, enter
new records
using the same
screen.
2) Import Excel
and other
worksheet
conversion data.
Continue
importing new
records, too.
3) Short on
time?
Send us a file
and we'll
convert your
records.
Prior
calculations:
Preserve
current Book
Value and
Accumulated.
Or the software
can recalculate
everything in a
consistent
manner from the
original date.
Import - How our
clients use this
feature:
1) Most
converted their
spreadsheet
records and now
utilize the
Editing screen.
2) Some
maintain all
records in a
spreadsheet and
always import
their entire
file.
3) Other
clients
converted, now
use the Editing
screen but also
import new
records:
Files created
at branch sites.
Sent from their
Accounts Payable
(A/P)
department.
Even if you
inherited a
junker file,
your existing
records can be
converted to the
software.
Unique data
conversion
values can be
incorporated,
too.
Be up and
running with a
solid system
today!
Export, too.
Copy any report
and paste to a
worksheet.
Includes Book
Value,
Accumulated,
Remaining Term
Other
calculated
values "as of"
any month.
Copy all
records.
Use report
filters to
selectively
choose and
generate desired
subtotals.
Features
not found in
many other
systems ....
Easy to use set
up screen with
field entry
documentation
Plus, import
data from Excel
and other
spreadsheets
Automatic
Review/Maturity
date calculation
for tickler file
reporting
System generated
ID numbers. Or
assign your own
Terms of 1
through 999
months
Maintain up to
99,999 records
"How" the
record will
depreciate is
displayed as
data is entered
Description,
date, amount and
term are the
only items
needed
Default values
create new
records quickly
and consistently
Copy (dupe) an
existing record
- only change
values that
differ
( very handy
when setting up
renewals )
Copy a single
field value from
all existing
values
Notes
• Maintain
important and
other
information
about a record
• View, print
and even include
Notes on a
report
• Retrieve old
Notes from a
prior month
History file
Edit Several
• Walk through
records while
editing
• Advance to
next or previous
Multiple
depreciation
methods
• Financial
months
All months have
30 days.
Depreciate an item
evenly over 1
thru 999 months.
• Actual days
in each month.
First and last
can be partial
months
Depreciate an item
for the actual
date to date
"in-service"
days.
• Sum of the
years digits
Recognize
greater amounts
during earlier
months,
gradually taper
down.
• Non
depreciating
recurring
expense, fixed
or monthly
variable
User defined
codes for
Vendor, Type and
other reporting
• Link records
to aggregate by
common purpose
• Tables for
meaningful
subtotal
descriptions,
such as Vendor
names
GAAP, AICPA,
FASB compliant.
Applicable for
these records
and more ....
• Fixed
Assets
•
Leasehold
Improvements
•
Buildings
• FF&E
Furniture
Fixtures &
Equipment
• Vehicles
and Accessories
• Other
tangible
property
requiring book
depreciation
• With or
without salvage
value
• Maintain
Depreciating
records
Fully
depreciated
records
Disposed
records with
disposal date,
gain/loss on
sale
Expensed
records for
tracking
purposes
Exception
handling ....
Do you ever have
to ....
Increase or
decrease the
amount being
depreciated?
The Adjustment
Screen
automatically
handles
additional
payments and
refunds.
Add a record
that should have
been added last
month?
Prior month
expense for a
record can be
included with
the current
month.
Add a record
that shouldn't
begin
depreciating
right away?
An alternate
begin date
defers
depreciating to a
future "in
service" month.
Change a term?
Write off
immediately?
The Adjustment
screen
automatically
handles these,
too.
Allocate expense
to several
branches or
departments?
The Allocation
module
distributes
expense using
one or more
methods.
Are you ever out
of balance?
The History
Audit Report
shows monthly
changes to each
general ledger
account.
Allocate
monthly
depreciation
....
Generally,
monthly
depreciation is
posted directly
to a general
ledger expense
account.
If need be, the
software can
create posting
transactions for
a single record
to multiple:
Branch,
department, RC,
cost center
accounts.
Allocate using
one or more
Methods defined
by you, such as:
- Same
percentage to
each cost center
(evenly).
- A specific
fixed
percentage.
- Varying
percentage,
based on:
Workstation
count, employee
count,
department
square feet,
revenue stream,
asset dollars,
more.
- Which centers
are to
participate in
an allocation
Method.
- Virtually any
number of
different
Methods for any
purpose that can
be expressed
numerically.
Allocating is
easy:
- Merely
substitute the
cost center
portion of a
general ledger
account number
with a Method.
Cost center
identifiers can
be of any
length.
They can be
located at the
beginning,
middle or end of
an account
number.
- A Method can
even be shared
among records
having different
base account
numbers.
Audit trail:
The system
creates a report
showing how each
amount was
allocated.
Excel
import ....
The software
comes with
complete record
handling
capabilities:
Add, edit,
delete records.
List, sort,
export and more.
Nothing else is
required to
manage your data
records.
Additionally,
the software can
import data from
Excel and other
spreadsheet
files.
Importing allows
you to add
records from
another source
to the software.
Import dozens,
hundreds, even
thousands of
records.
Import once as
a conversion
and/or
Import on an
ongoing basis.
Always import
your entire
worksheet or
Add new records
from a file that
was created at
another source.
The software
verifies data
values are of a
correct format
and lists any
conflicts or
errors.
And
automatically
calculates a
maturity/review/tickler
file reporting
date.
Current
accumulated and
book value for
existing records
can be preserved
or calculated by
the system.
Importing a file
is easy:
1) Copy an
entire worksheet
or highlight and
select desired
rows.
2) Click the
Paste icon on
the software's
Import screen.
That's all it
takes!
An Import Table
maintains
worksheet Column
Letter cell
values.
Example:
"Description"
might be your
worksheet column
"A" or "C" or
....
An option switch
allows you to
replace all
existing records
or add (append)
new records.
The "Copy from"
source can be an
Excel worksheet,
other
spreadsheet
program or any
tab-delimited
file.
History
and File
Archiving ....
Never lose a
report again:
• Automatic
record and
report archiving
for retrieval at
a future date
• Review all
changes made
(old value, new
value) to a
record during
its entire term
• View and
print reports
for any prior
month and year.
Send reports to
Excel. Email
requested
information to
your
CPA/auditor.
Span fiscal year
- display
general ledger
annual expense
for each month.
• Go
Electronic!
Monthly history
files allow you
to print reports
only when
necessary.
Price ....
Click to open
and
view Price
page
• Free demo.
Evaluate the
software on your office
or home computer.