Prepaid Expenses Accounting

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Financial Data Support Systems, Inc.
   Accounting
       Amortization
           Software
 
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  FASB 91 - all products

  LOAN FILES - FASB 91 deferred fees income and expense amortization
  MBS, GNMA, LSBO, LOAN PACKAGES - FASB 91 premiums, discounts amortization
  BOND ISSUERS - premiums, discounts, issuance costs amortization
  BOND PURCHASERS - effective interest method for premiums and discounts
  BOND PURCHASERS - straight line method for premiums and discounts
 
  PREPAID EXPENSES - monthly amortization and reporting
  DEFERRED INCOME - monthly amortization and reporting
  FIXED ASSETS, FF&E - monthly depreciation and reporting
  NON-MONTHLY - daily, days, weeks, other periods amortization and reporting
  EXCEL - prepaid expenses amortization and reporting software
  l



FASB, GAAP compliant



Scroll down for
  •  Highlights
  •  Price page
  •  Download a free demo right now
Excel prepaid expenses, deferred charges monthly amortization software      Daily, days, date to date amortization software

Track, manage, amortize ....
•  Prepaid expenses
•  Deferred charges
•  Capitalized costs, assets
•  Insurance policies, premiums
•  Maintenance agreements
•  Professional retainers
•  Intangible assets
•  Prepaid rent, occupancy 

•  Durable office supplies
•  Donations, gifts
•  Memberships
•  Security charges
•  License fees
•  Equipment
•  Taxes, certificates
•  Dues and subscriptions

•  Annual assessments
•  Software, programs
•  Hardware fees
•  Incorporation charges
•  Upgrade costs
•  Marketing, promotions
•  Excel records
•  Any expense over time





   






Maintain records in Excel.
  •  One worksheet
  •  Multiple worksheets
  •  Multiple files

Amortization and accounting for
  •  Hundred of records
  •  Thousands of records
  •  Hundreds of thousands

Browse and automatically import or
copy and paste all records to the software
  •  Your records
  •  Subsidiary records
  •  Client records

Flexible.  Amortize:
  •  Prepaids
  •  Deferred income
  •  Fixed assets
  •  Accrued expenses
  •  Other amortizing records

Import one or more worksheets or
paste what you copied to the software.
Monthly:
  •  Amortize for any month, any year

Ability to:
Allocate expense amortization
to multiple branch, cost center accounts.

Full set of reports
  •  Subsidiary ledger
  •  Journal voucher
  •  General ledger posting file
  •  Administrative reports

With reports:
  •  View reports
  •  Send to printer
Click an icon to automatically
  •  Archive in Adobe
  •  Export to Excel


















































Retain current book values
     •  Recalculate records for/from prior periods
     OR
     •  Preserve current book values, deferral balances
        Start using the software now without any adjusting journal entries

























Price page and free demo  ....

Click to open and view software  Price page                      Date to Date, days, daily amortization software
Stand alone and network sharing prices.
Evaluate the software with a free demo available on price page.



Related software accounting system pages ....
  •  Excel date to date amortization software
  •  Prepaid expenses database software
  •  Deferred income and revenue database software
  •  Fixed assets, FF&E straight line depreciation database software
  •  Loan fees - effective interest method     Loans, packages with discounts
  •  Bond discounts - straight line and effective interest methods







 



 
 
 
 
 

Spreadsheet accounting amortization software for
Excel worksheets and other spreadsheet programs.
Amortize, depreciate records over
     •  30 day months - all months and days are 30 days in the month
     •  30 day months - partial first and last months
     •  Actual days in each month


Custom code
Unique situation?
Unusual records?
We can write custom code
and embed your private
module within the existing
nuts and bolts portion
of the software.
1-800-245-8444
Support@fdssi.com






  Software to import and account for ....
Prepaids
  •  Prepaid, capitalized expenses
  •  Deferred charges, costs
  •  Insurance premiums
  •  Maintenance agreements


Deferred income
  •  Unearned fees
  •  Deferred revenue
  •  Contracts
  •  Partial, interim receipts
Accrued Expenses
  • Taxes - Federal, state, county
  • Audit and regulatory fees
  • Assessments and reserves
  • Amortize any expense for future funding


Fixed Assets
  •  Tangible assets
  •  FF&E
  •  Equipment
  •  Vehicles, accessories
Other records ....
Virtually all accounting records
requiring amortization over any term
 


 






METHOD = How a record is to be amortized over a Term in months or days

PERIOD = How you want to recognize amortization and book income or expense, such as monthly, weekly, daily ....







Calculate hundreds, thousands of records
for any period on demand ....


        •  Copy and paste all records from Excel and other spreadsheet programs to the software (a worksheet or spreadsheet is the database)
                    Import, amortize or depreciate and account for your records
                    Import, amortize or depreciation and account for client records
                              Client records can be maintained in Excel by you
                              Client records can be maintained in Excel by the client and sent to you for processing

        •  Requires basic information only
                    Amount
                    Begin date
                    Term

        •  Easily handle adjustments due to partial refunds, additional payments

        •  Amortize income or expense for any period

        •  Multiple amortization methods

        •  Subsidiary ledger account balancing report
                    View
                    Send to printer
                    Copy, paste to Excel and other spreadsheets

        •  Journal voucher source document with debit, credit columns
                     View
                    Send to printer
                    Copy, paste to Excel and other spreadsheets

        •  General ledger posting file
                    View
                    Send to printer
                    Copy, paste to Excel and other spreadsheets

        •  Detail amortization schedules for any record for audit purposes

        •  Cross over month end and year end without doing anything

        •  Complete accounting and reporting in a matter of seconds






Includes three (3) different amortization methods
All are FASB, GAAP compliant ....

     •  Monthly amortization, all months are 30 day financial months.  Terms are in months.
             First and last month for a record are also full 30 day month.

     •  Monthly amortization, all months are 30 day financial months.  Terms are date to date.
            First and last month for a record can be actual days.  Supports 1/2 month convention.

     •  Monthly amortization, actual days in each month - 28, 29, 30 and 31.  Terms are date to date.
             First and last month for a record are typically actual days.


All general ledger accounting reports
     •  Subsidiary ledger trial balance
               P&L income and expense account totals
               Balance sheet account totals
     •  Journal voucher posting source document
     •  General ledger journal upload import posting file


You control subtotals and general ledger postings:
SD rows instruct the software to generate a Subtotal Debit for the applicable account number
SC rows generate a Subtotal Credit


Cross over fiscal and calendar year ends
   •  No monthly close-out
   •  No annual close-out or end of year requirements
   •  The software crosses from one year to the next without the need to do anything


With reports
     •  View
     •  Print
     •  Copy report and paste to Excel


Eliminate these accounting headaches
   •  Early setup of a record:  Ability to defer amortization to a future start month.
   •  Late setup:  Ability to catch up and combine prior month(s) amortization in the setup month.


Your existing records
The system can
          Calculate current balances or
          Preserve your current balances


Automatically import and amortize
     •  Thousands of records
     •  Hundreds of thousands
     •  55 seconds to
               Import six worksheets at the same time from an Excel file
               Amortize all records
               Generate totals for 401,698 records
 









 


Price page and free demo  ....

Click to open and view software
  Price page                      Date to Date, days, daily amortization software
Stand alone and network sharing prices.
Evaluate the software with a free demo available on price page.



Related software accounting system pages ....
  •  Excel date to date amortization software
  •  Prepaid expenses database software
  •  Deferred income and revenue database software
  •  Fixed assets, FF&E straight line depreciation database software
  •  Loan fees - effective interest method     Loans, packages with discounts
  •  Bond discounts - straight line and effective interest methods




More Highlights ....

•  Accounting, reporting, balancing, schedules ....
     -  The software manages dozens, hundreds, thousands of records
     -  Cross over EOY, BOY periods without doing anything
     -  Show your auditor exactly how you arrived at your numbers
               Detailed reports show every transaction for a month, quarter and calendar or fiscal year
     -  Trial Balance subsidiary ledger listing with subtotals for each general ledger account number
               Subtotals consist of:
                        •  Monthly recognition/amortization
                        •  Accumulated recognition
                        •  Book value balances 
 
•  General ledger
     -  The software creates a Journal Voucher debit and credit column source document for the above and
     -  Creates a general ledger transaction posting file
     -  Posting file descriptions can be at the
               -  General ledger account subtotal level or
               -  Individual record level
     -  Supports any chart of accounts

•  Adjustments during term - after amortization has begun
     -  Increase amount
     -  Decrease amount

•  Budget projections, forecasting
     -  Calculate expense and income amortization, with ending balances, for a future month, quarter, year.

•  Allocation software option
     -  Direct post monthly amortized income or expense for a record to a single account
     -  and distribute selected records amortized income or expense to multiple branch, department, cost center, revenue center accounts
     -  Allocate one/some/all records using user defined methods
     -  Allocate using multiple methods (percentage, branches, departments, people count, workstation count ....)
     -  Allocated records flow into the journal voucher and posting file for automatically updating the general ledger

•  Administrative reporting
     -  4 user defined sorting and subtotal categories.

•  Export data and calculations
     -  Copy screens and reports, paste to Excel worksheet




Related software and monthly accounting system pages ....
  •  Excel date to date amortization software
  •  Prepaid expenses database software
  •  Deferred income and revenue database software
  •  Fixed assets, FF&E straight line depreciation database software
  •  Loan fees - effective interest method software
  •  Dealer fees, indirect lending charges - effective interest method software
  •  MBS, loan packages software
  •  Bond premium discount amortization software


Questions? 1-800-245-8444 or
email Support@fdssi.com

 









 
Excel Prepaid Expenses Accounting for Windows® PC, laptop, workstation and network sharing
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