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Fixed Assets,
FF&E Straight
Line
Depreciation
Software
Generate a
complete set of
monthly reports
in minutes ....
1) Depreciation expense for all records at the same
time
2) Subsidiary ledger report with general ledger
subtotals
3) Split, allocate expense to multiple general ledger
accounts
4 Journal Voucher debit, credit column posting source
document
5) Posting file to update your general ledger using
Excel or disk
file
Fixed Assets
FF&E
Furniture
Fixtures
Equipment
Leasehold
improvements |
Vehicles, accessories
Buildings,
structures
Computers,
networks
Security
systems
Tools,
machinery
Upgrade
costs |
Landscaping
Prepaid
rentals
Parking
area, facilities
Durable
office goods
Below
threshold items
Other
tangible
property |
Meets
requirements for
GAAP
Record
keeping,
straight line
depreciation
schedules,
subsidiary
ledger, journal
voucher, annual
recap and more.
AICPA
Many of our
clients are CPA
firms importing
client records
from Excel to
prepare monthly
financial
accounting
reports.
SOX - Sarbanes
Oxley
History
archiving
electronically
preserves all
reports for
recall at any
future date.
Available as
BASIC SYSTEM
Monthly
depreciation and reports
which satisfy
the need of most
clients.
ADDITIONAL MODULES
For clients requiring one or more
specific
functions such
as allocating
depreciation
expense to multiple
branches.
Existing records
Import and convert records in Excel.
Preserve current Book Values.
Need to
depreciate
records in multiple
Excel files?
View
our Excel import version
General Ledger
Posting Files for ANY
general ledger
system using ANY
chart of
accounts
Posting
transactions can consist
of:
1) Expense debits and Fixed Assets offset
credits are subtotal
amounts for each general
ledger account.
2) Expense debits are for EACH Fixed Assets
record. Offset
credits are subtotal
amounts for each general
ledger account.
3) Expense debits are for EACH Fixed Assets
record. Offset
credit for EACH
record.
Supports ANY
general ledger import format:
Multiple columns.
Dots. Dashes.
Split values.
Leading
zeroes. Trailing zeroes.
Disk file.
Worksheet. D/C.
Signed. (Credits).
Fixed length.
Excel. Tab
delimited.
Split general ledger account numbers into
multiple
columns.
Branches. Departments. Divisions.
Types.
Codes.
Other
user
defined
requirements.
Expense distribution, splits, allocation to
multiple
general
ledger
accounts.
We provide or create
ANY format suitable for
suitable
for
updating ANY
general ledger system.
Allocate (distribute) monthly expense
• Allocate
one or more selected records
• Distribute depreciation expense for one or more records to multiple branch, cost
center accounts
• Use one or multiple allocation
methods
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Basic
System
consists
of these
features
Records:
Straight
line
depreciation
and
monthly
reporting.
Add
records
in any
order.
Sort
list by
any
column
value
Book
values.
Preserve current book values or
Software can calculate records current from original
begin
dates
New
record:
Capture
prior
months
expense
if set
up late
Defer
depreciating
to a
future
"in
service"
future
month
Adjustment
screen
with
single
step
entry
to:
Increase
cost,
such as
additional
charges
during
term
Decrease
cost,
such as
partial
refund
during
term
Change
remaining
term
Write-off
this
month
Edit
other values
at any
time.
Delete
old
records:
Sort by
book
value
Delete
0.00
book
values
in a
single
step
Terms of
1 to 999
months
at the
record
level:
Monthly
or
Date-to-date
with
partial
days in
first
and last
months
Calculation
methods
supported
at the
record
level:
Straight
line 30
day
financial
months
Half
month
convention
Date to
date
actual
calendar
days,
including
half
month
convention
Accelerated
sum of
the
years
digits
(rule of
78's for
any
term)
Immediate
depreciation
schedule
while
adding
or
editing
a
record.
Reports:
"2
click"
monthly
reporting.
Generate
a report
stream
with two
clicks
of the
mouse
No
monthly
close
out
required.
General
ledger
subsidiary
ledger
trial
balance:
Records
sorted
and
grouped
by
general
ledger
accounts
Separate
totals
for
salvage
value
Debit
and
credit
Journal
Voucher
postings
General
ledger
subtotal
level or
Individual
posting
for each
record
Supports
any
chart of
accounts:
General
ledger
base
accounts,
branch,
department
and cost
centers
....
Calculations
for
future
time
periods
New
records
report
Additions
for any
time
period,
such as
year to
date,
grouped
by
general
ledger
account
Review
date
Automatic
Review/Maturity
date
calculation
with
tickler
report
MySubtotals
report
Group
and
subtotal
records
by any
field
value
Filters:
Create
selective
reports
using
field
and date
filters
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Modular
pricing.
Add one
or more
of these
available
features
....
Import
records
from
Excel
and
other
spreadsheets
Automatically
add
records
from
another
source
to the
software.
Import
dozens,
hundreds
or
thousands
of
records.
The
software
verifies
data
values
are of a
correct
format
and
lists
any data
errors
(an
invalid
date,
for
example).
The
software
automatically
calculates
a
maturity/review/tickler
file
reporting
date.
Current
accumulated
and book
value
for
existing
records
can be
preserved
or
calculated
by the
system.
Our
clients
use the
import
feature
in a
variety
of ways.
Some
maintain
all
records
in a
spreadsheet
and
always
import
their
entire
file for
accounting
reports.
Many
converted
all
their
spreadsheet
records
and now
use the
Editing
screen
to enter
new and
edit
records.
Some
converted
and now
add
(append)
new
records
to the
software,
such as
on a
monthly
basis.
New
records
come to
them in
a
file(s):
Created
at
branch
sites.
From
their
Accounts
Payable
(A/P)
department.
Upload
posting
file
with
journal
entries
to
update
the
general
ledger
Creation
of a
General
ledger
upload
posting
file.
File
output
Disk
file
plus
Output
display
with
ability
to copy
posting
file
columns
and
paste to
Excel
Posting
transactions
can
consist
of
Individual
records
or
Subtotals
at the
general
ledger
account
number
summary
level
The
system
comes
with a
standard
4 column
upload
format
in both
a disk
file and
for
exporting
to
Excel.
If a
format
is not
already
supported,
we will
create a
format
to
update
ANY
general
ledger
system.
At no
charge.
Additional
Reporting
Type,
Vendor,
Location
and Link
fields
for user
defined
values
MyReports:
Create
and
retain
user
defined
sort and
subtotal
values
Description
files:
General
ledger
account
names,
Type
codes,
Location
codes,
Vendor
code
names
Export:
Copy
reports,
paste to
Excel
and
other
spreadsheets
Format
and
automatically
populate
Excel
with
reports
Format
and
automatically
populate
Adobe
.pdf
file
Notes:
Maintain
and
report
individual
record
notes
Graphs
Graph
field
values
View
graph.
Print.
Copy
data,
paste to
Excel
and
insert
graph.
History
Archive
-
Retrieve
any
report
from any
prior
month
Monthly
depreciation
and
field
change
activity
for each
record
General
ledger
account
posting
History
Audit
Reports:
Changes
and
Postings
Trial
Balance
and
other
reports
created
from a
History
month
file
Posting
History
Report -
[R]
Reconciliation
Columns
Notes
History
View and
report
notes
for
records
as they
existed
as of
the
History/archived
month
Edit
records
using
Excel
Records
are
normally
edited
using
the
software's
setup/edit
screen,
either
one
record
at a
time or
in
sequential
order.
The
editing
screen:
Performs
data
value
testing
Displays
an
immediate
depreciation
schedule.
But
there
may be
times
when
you'd
prefer
to use
Excel.
This 3
step
procedure
allows
you to:
1)
Copy the
master
file to
a
spreadsheet,
such as
Excel.
2)
Edit
records
using
all of
the
spreadsheet
functions.
Edit
records
Add
records
Delete
records
Fill
down
Sort
Other
Excel
capabilities
3)
Copy
records
from the
spreadsheet
and
paste
back
to/as
the
revised
master
file.
The
software
verifies
all data
values
and
relationships,
such as
dates,
are
valid
and
compatible.
Allocate
depreciation
expense
Distribute
one or
more
general
ledger
posting
amounts
to
multiple
branch,
cost,
revenue
and
other
centers
using
one or
more
Allocation
Methods
maintained
in the
software.
You
assign
each
Method a
name
that is
meaningful
to you,
perhaps
"SQ" to
mean the
Allocation
Method
is based
on the
amount
of
square
feet
occupied
by a
department.
Or "EMP"
to
allocate
using
the
number
of
employees
in each
branch.
Each
Method
contains
your
chart of
account
branch
numbers
(or
cost/revenue
center
numbers
or ....)
along
with the
number
of units
each
contains,
such as
square
feet,
employee
count
and even
your own
assigned
percentage.
Any type
of
numerical
values.
To
allocate
a
record,
merely
replace
the
branch
portion
of a
general
ledger
account
number
with the
Method
name.
The
system
will
calculate
the
percentage
being
allocated
to each
branch
based on
number
of units
and
create
multiple
posting
records,
each for
smaller
amounts
that add
up to
the
original.
User
defined
Alternative
Recognition
Methods
Consumption,
Prepaid
Services,
Inventory
Reduction,
Subscriptions
plus
these
additional
recognition
frequencies:
•
Bi-monthly
•
Quarterly
•
Tri-annual
•
Semi-annual
•
Annual
•
Irregular
frequencies
(e.g.
take 20%
in
months 1
and 2,
then
nothing
for 6
months,
then 40%
and 20%)
•
Pre-determined
amounts
(e.g.
take
$10,000
in month
1, then
$5,000
and then
$2,000
for the
rest of
the
year)
The
system
can
recognize
Cost
based
upon a
count of
Total
Units
reduced
by
Monthly
units
which
are used
or
consumed
in a
given
month.
Total
Units
might
represent:
●
Percent,
where
Total
Units =
100
Monthly
Units
are the
percent
of Cost
to
recognize
in each
month.
●
Prepaid
service,
where
Total
Units
might =
Hours
(such as
650
prepaid
professional
services)
Monthly
Units
are the
number
of hours
utilized
or
consumed.
When the
record
is first
entered
to the
system,
"hours
utilized"
are
likely
to be
unknown.
Simply
enter
zero for
Month1
Units.
As
"hours
utilized"
become
known,
enter
the
hours
into the
appropriate
Monthly
Units
category.
●
Inventory,
where
Total
Units =
Inventory
Count
(such as
2,950
widgets)
Monthly
Units
are the
count of
inventory
items
removed.
Inventory
can
refer to
any
physical
count,
including
office
supplies,
such as
prepaid
ink
cartridges
and
other
expensive
items
retaining
a value.
● Dollar
amounts,
where
Total
Units
might =
Cost
Monthly
Units
are
specific
dollar
amounts
to
recognize
each
month.
●
Virtually
any
other
type of
numerical
Units.
Monthly
Units -
Positive,
negative
or zero
•
Positive,
to
reduce
Total
Units
remaining.
•
Negative,
to
increase
Total
Units
remaining
(typically
to
correct
an error
or
return).
When
Monthly
Units
are
negative:
Remaining
Units
will be
increased.
Depreciation
for the
month
will be
negative.
• 0,
meaning
zero
units
were
used in
a month.
No
Depreciation
will be
recognized.
Zero
Monthly
Units
also
allow
Depreciation
to be
recognized
other
than
monthly.
Use zero
Monthly
Units to
"skip"
months,
thus
accommodating
Quarterly,
Bi-Monthly
and
other
Depreciation
frequencies.
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Price page and free demo .... |
Price Page
with free demo
Click to open and view
Price page
which has a link to download a free demo zip file at
any time.
Free demo
includes:
• A live version of the software
• Sample records
• Ability to run all reports
Questions about your needs?
Call 1-800-245-8444 or
email
Support@fdssi.com
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Administrative reports
New records: List new records for the month,
Y-T-D and other time periods
Maturity/Review
date: A tickler file showing records that are
nearing the end of their term
Vendors: If desired, add vendor name or
code and get a list of total
cost for each vendor
Type: If desired, assign a type code to
group records for desired
purpose other than expense
account
Link: If desired, tie records together by
a common purpose, such as all IT
and other department costs
Alpha: Alphabetical listing of
records in
description
order
Filters: Alpha and monetary values, dates
and date ranges
Select all records for a report
or
Use one or more filters to only
included specific records, such
as cost > $1,000.00
Reconciliation: Beginning balances, new
records, amortization, ending
balances for month, year
MySubtotals: Filter and obtain records
and subtotals sorted by
selected values on the fly
MyReports: Create and retain reports,
filters and sorted subtotals you
need for repetitive runs
Records only or Subtotals only: Run
reports with or without
individual records for "Totals
only" (shorter report)
Amortization periods: Expense plus ending
book values for 1 month, range
of months, entire year
Columns: Expense for multiple months,
entire year, displayed in
multiple monthly columns, past
or future
With reports:
View
on screen
Send to printer
Export to Excel
A great way to respond to a
request from your boss
Or export all or filtered
records and do whatever
reporting you want in Excel
Export to Adobe
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Price ....
Click to open and view
Price page
which has a link to download a free demo zip file at
any time.
Free demo
includes:
• A live version of the software
• Sample records
• Ability to run all reports
Questions?
1-800-245-8444 or
email
Support@fdssi.com
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