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Prices and how to
order the software |
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Click the "Pay now"
button for
processing a
secure payment.
Payments are made through PayPal. Membership
in PayPal is not required.
Make a secure
payment using
any major credit
card.
In the order form's memo/comments
section, please
include this
information for
our records:
Your name,
title, phone
number
Business name
and mailing
address
About an
order
Following
notification to
us that payment
has been
processed
(normally within
two hours),
we
will notify you
by email the
same or next
business day
(Eastern time) that your order
has been
prepared along
with
instructions for
downloading from
a private link
to our website.
Ordering this
software implies
consent with our
licensing
agreement.
Prepaid Expenses software
developed within Microsoft's .NET Framework to
operate on Windows®
•
PC
• Laptop
• Workstation(s)
• Shared network, multiple users
• Cloud systems supporting Windows
Annual licenses
include
Software Support
Configuration A
Annual License $16.00 month
Prices Include software
support with
• Future software enhancements at no charge
• 1-800 telephone support (continental US)
• Email support
• Reduced charges for any custom modifications
• Free software replacement in event of
a loss
Software configuration:
Basic System
Everything required to maintain records,
amortize and generate monthly reports.
Need something you don’t see?
The software can be tailored to meet
your requirements:
Import functions, “if this, then that”.
External file processing.
Special reports.
Additional output.
Data export.
Excel file conversions.
Other needs unique to a specific client.
Please contact us
with your question
Different configuration than
shown?
Please contact us
for a price
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Most popular configurations with
additional features ....
Configuration B
Annual License $21.00 month
Prices Include software
support with
• Future software enhancements at no charge
• 1-800 telephone support (continental US)
• Email support
• Reduced charges for any custom modifications
• Free software replacement in event of
a loss
Software configuration:
Basic System
plus these features:
Additional
Reporting
Upload posting file
Build your own Configuration:
Free
90 day Trial, other configurations,
additional data bases, include other software
products ....
Try the free demo.
If the software seems to meet your
needs, request a 3 month free trial for
these or other configuration. Any
data you added to the demo can be
preserved.
Mix Available Features, additional Data
Bases and other software products:
Prepaid Expenses
Fixed
Assets FF&E straight line depreciation
Deferred Income and Revenue
Additional data bases for one or more of
the above
Pricing provided on request.
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Configuration C
Annual License $28.00 month
Prices Include software
support with
• Future software enhancements at no charge
• 1-800 telephone support (continental US)
• Email support
• Reduced charges for any custom modifications
• Free software replacement in event of
a loss
Software configuration:
Basic System
plus these features:
Additional
Reporting
Upload posting file
History & Audit
Reconciliation
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Configuration D
Annual License $39.00 month
Prices Include software
support with
• Future software enhancements at no charge
• 1-800 telephone support (continental US)
• Email support
• Reduced charges for any custom modifications
• Free software replacement in event of
a loss
Software configuration:
Basic System
plus ALL features:
Additional
Reporting
Upload posting file
Allocate/split expense
to accounts, cost centers
Import records from
Excel
History & Audit
Reconciliation
Edit records
using Excel
User defined
recognition methods
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Need help with your existing records?
We can convert Excel records to the software.
Guaranteed balancing - no
journal adjustments.
Get a turnkey system ready-to-go in as little as
one day.
Click here to request more
information.
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Licensing
Agreement
Customer
(defined as the company, organization, individual or other entity ordering this software)
understands and
agrees that
Seller
(Financial Data
Support Systems,
Inc.) is
granting
Customer a
non-exclusive
license to use
the above named
Software System
on a computer or
networked
computers as a
Single
Installation
system. Single
Installation
means that
Customer will
install the
Software System
no more than
once onto
Customer's
computer,
networked
computers, other
servers or disk
drives unless
Customer has
received written
permission from
Seller and paid
Seller for this
Multiple
Installation
privilege.
12
month renewable license: License
term and prices cover a 1 year period. Renewing a
license is optional.
Networks:
When
installed on a
network,
multiple
workstations may
be granted
access to the
software. In
such case, if
data files are
in the process
of being updated
by one
workstation,
another
workstation
attempting to
perform updating
will be provided
a message
indicating the
update process
is currently in
use and will
have to wait
until the update
process by the
first
workstation has
been completed.
Importing Excel through browse and open and exporting to
Excel.: Requires
Microsoft Access Database OLEDB 32 bit which, if not already
installed, is available at no charge.
Currently, Microsoft's OLEDB provider is available in a
64 bit and 32 bit version although, per
our own testing, the 64 bit is unreliable. And,
the 32 bit version available through Microsoft should NOT
be downloaded because it may or may not be installable
on certain Windows configurations. The software
requires, and we can provide a previous version of the
32 bit OLEDB at no charge.
Customer further
acknowledges
that the
Software System
is a valuable
trade secret
property of
Seller and, in
addition, is
subject to
copyright laws.
Customer agrees
not to
duplicate, copy
or make
available to
other parties
any part of the
Software System
except as
necessary for
normal business
operations, such
as creating
back-up copies.
Confidentiality: Customer and Seller recognize
that in the course of their discussions it may be
necessary for either or both to disclose to the other
certain Confidential Information. Each Party agrees to
treat any and all discussions as confidential and, in
the absence of a signed Non-Disclosure Agreement, to
treat shared information as if there was an industry
standard Non-Disclosure Agreement in effect.
Software support provides:
Future software enhancements at no charge
1-800 telephone support (continental US)
Email support
Reduced charges for any custom modifications
Free software replacement in the event of a loss.
Operating
Systems
Software developed within Microsoft's .NET Framework for
Windows® on a computer, laptop and multiple
users on a network sharing system |
Free demo
Instructions
for downloading the free demo:
1)
Create a new folder (or subfolder)
using any name on your
local drive named:
FDSSI
2) Click demo file
PrepaidExpenses.zip
Extract zip file
contents, being certain the contents will be
extracted to/within the new folder
(not a subfolder which the extract may append).
or
Open the zip file,
copy all files and paste all files within the
new folder
3)
Run/double click the program
THRIFTYP.exe
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Basic
System
Records:
Amortization and monthly reporting.
Software and database to maintain up to 99,999
records.
Add records in any order.
Sort list by any column value
Edit values at any time.
Delete old records:
Sort by book value
Delete 0.00 book values in a single step
Amortization schedule for each record.
Supports any chart of accounts:
General ledger
base accounts,
branch,
department and cost
centers ....
Terms of 1 to 999 months at the record level:
Monthly or
Date-to-date with
partial days in first and last months
Adjustment screen with single step entry to:
Increase cost, such as additional charges during term
Decrease cost, such as partial refund during term
Change
remaining term
Write-off this month
New record:
Capture prior months expense if set up late
Defer amortizing to a future "in service" future month
Calculation methods supported at the record
level:
Straight line 30 day financial months
Half month convention
Date to date actual calendar days,
including half month convention
Accelerated sum of the years digits (rule
of 78's for any term)
Reports:
"2 click" monthly reporting - generate a report
stream with two clicks of the mouse - no monthly
close out required
General ledger subsidiary ledger trial balance:
Records sorted and grouped by general
ledger accounts
Debit and credit Journal Voucher postings
General ledger subtotal level or individual
posting for each record
General ledger base accounts, branch,
department, cost and revenue centers ....
Calculations for future time periods
New records report. Additions grouped by general
ledger account
Automatic Review/Maturity date calculation with
tickler report
MySubtotals report. Group and subtotal records
by any field value
Create selective reports using field and date
filters
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Available Features
....
Import
records from Excel and other spreadsheets
Automatically add records from another source to
the software.
Import dozens, hundreds or thousands of
records.
The software verifies data values are of a
correct format and lists any data errors (an
invalid date, for example).
The software automatically calculates a
maturity/review/tickler file reporting date.
Current accumulated and book value for
existing records can be preserved or calculated
by the system.
Our clients use the import feature in a variety
of ways.
Some maintain all records in a spreadsheet
and always import their entire file for
accounting reports.
Many converted all their spreadsheet
records and now use the Editing screen to enter
new and edit records.
Some converted and now add (append) new
records to the software, such as on a monthly
basis.
New records come to them in a file(s):
Created at branch sites.
From their Accounts Payable (A/P)
department.
We can also import and convert an Excel file at
no charge. |
Upload
posting file with journal entries to update the
general ledger
Creation of a General ledger upload posting file
File output
Disk file plus
Output display with ability to copy
posting file columns and paste to Excel
Posting transactions can consist of
Individual records or
Subtotals at the general ledger
account number summary level
The system comes with a standard 4 column upload
format in both a disk file and for exporting to
Excel.
We will
create one format to update ANY general ledger
system at no charge.
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Additional
Reporting
Type, Vendor and Link fields for user defined
values
MyReports:
Create and retain user defined sort and
subtotal values
Description files:
General ledger account names, Type codes,
Vendor code names
Export:
Automatically format and populate Excel
with reports
Automatically format and populate Adobe .pdf
file
Notes:
Maintain and report Notes pertaining to
individual records
Graphs
Graph field values
View graph. Print. Copy data, paste to
Excel and insert graph. |
History Archive
Monthly amortization and field change activity
for each record
General ledger account posting
History Audit Reports: Changes and Postings
Trial Balance and other reports created
from a History month file
Audit Reconciliation
Reconciliation Report with Beginning
Balances, Activity and Ending Balances from any
Begin Month through any Ending Month
Notes History
View and report notes for records as they
existed as of the History/archived month |
Edit
records using
Excel
Records are normally edited using the software's
setup/edit screen, either one record at a time
or in sequential order.
The editing screen:
Performs data value testing
Displays an immediate amortization
schedule.
But there may be times when you'd prefer to use
Excel.
This 3 step option allows you to:
1) Copy the master file to a spreadsheet,
such as Excel.
2) Edit records using all of the
spreadsheet functions.
Edit records
Add records
Delete records
Fill down
Sort
Other Excel capabilities
3) Copy records from the spreadsheet and
paste back to/as the revised master file.
The software verifies all data
values and relationships, such as dates, are
valid and compatible. |
Allocate
amortized expense
Distribute/split one or more general ledger posting
amounts to multiple branch, cost, revenue and
other centers using one or more Allocation
Methods maintained in the software.
You assign each Method a name that is meaningful
to you, perhaps "SQ" to mean the Allocation
Method is based on the amount of square feet
occupied by a department.
Or "EMP" to allocate using the number of
employees in each branch.
Each Method contains your chart of account
branch numbers (or cost/revenue center numbers
or ....) along with the number of units each
contains, such as square feet, employee count
and even your own assigned percentage. Any type
of numerical values. To allocate a record,
merely replace the branch portion of a general
ledger account number with the Method name. The
system will calculate the percentage being
allocated to each branch based on number of
units and create multiple posting records, each
for smaller amounts that add up to the original. |
User defined Alternative Recognition Methods
Periodic
• Monthly (system default)
• Bi-monthly
• Quarterly
• Tri-annual
• Semi-annual
• Annual
Odd
• Irregular frequencies (e.g. take 20% in
months 1 and 2, then nothing for 6 months, then
40% and 20%)
• Pre-determined amounts (e.g. take
$10,000 in month 1, then $5,000 and then $2,000
each month for remainder of term)
• Send amortization schedule to person
requesting the above and verify results
Consumption
• Amortize bulk items, such as ink
cartridges, stationery, marketing material and
other prepaid inventory based upon each month's
consumption (or zero).
Monthly expense = consumption
count / original inventory count * Cost.
Book value corresponds to
remaining inventory count (also provided by the
software).
Remaining terms can be shortened
if inventory is exhausted beforehand.
Remaining terms can be lengthened
to account for a remaining inventory.
Also applicable for retainers and other
prepaids where monthly usage is unknown at setup
time. Enter as it becomes known.
Consumption can be entered as count,
hours (e.g. professional retainer), percentages,
dollar amounts, other numerical units. |
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Financial Data Support Systems, Inc.